What are the responsibilities and job description for the Plant Administrative Assistant position at EDAG Inc?
Description
Who we are:
The EDAG Group is a globally leading, independent engineering services provider that combines excellent engineering with the latest technology trends.
With a global network of some 60 branches, the EDAG Group realizes projects in the Vehicle Engineering, Electrics/Electronics and Production Solutions segments. Drawing on more than 50 years of engineering experience, EDAG's proprietary 360-degree development approach has become a hallmark of quality in the holistic development of vehicles and smart factories. The company's interdisciplinary expertise in the areas of software and digitization provides it with crucial skills to actively shape dynamic transformation processes as an innovative partner.
With an interdisciplinary team of around 8,600 experts, the EDAG Group develops unique mobility and industrial solutions for customers that include the world's leading automotive and non-automotive companies. The company is listed on the stock exchange since 2015 and generated revenues of € 796 million in 2022.
This is how you will grow:
Under general supervision, this position performs a variety of general administrative and secretarial task of moderate complexity and scope to relieve Senior Manager of administrative details.
- Execute or initiate implementation of administrative practices and procedures determined by, or in conjunction with others
- Prepare and check agenda for meetings, attending staff and/or conference meetings as directed and prepare the minutes of the meetings as required
- Perform administrative functions required by the Vice President in the execution of their duties
- Provide knowledge and assistance to other staff members in order to assist smooth operations
- Perform filing of company information
- Communicate information between the Vice President and staff members verbally and/or in writing
- Prepare and coordinate the flow of communication
- Arrange for conference, seminars, meetings and agendas, prepare travel requests, make transportation and hotel arrangements for the administrative staff and for member company executives when requested
- Contact and communicate with German counterparts and executive offices
- Coordinate travel schedule for the Vice President, as well as, coordinate the daily calendar in order to facilitate important dates, eliminate potential conflicts, and allow time for normal duties
- Perform safe work practices and participate in trainings and safety programs in a positive and proactive way by following safety rules, procedures, regulations, standards, and laws
- Report all unsafe acts, conditions, and injuries to supervisor and Human Resources
- Work safely 100% of the time
Requirements
This is how you will take us forward:
- Minimum of an Associate's degree in Business Administration or equivalent combination of work experience
- Minimum of five (5) years of relevant professional experience in an Administrative Assistant function
- Experience in a Manufacturing Plant preferably within the automotive industry
- Administrative assistants must maintain a professional demeanor in all situations and be able to withhold confidential information.
- Must be flexible, have excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
- Excellent Power Point and Excel skills required.
- Preferred Skill - Good language skills in German
