Administrative Coordinator

The Administrative Coordinator position supports and provides communication assistance to pastor, staff and congregation in effectively carrying out the their ministry as outlined in the vision and mission of Eden Prairie United Church. Accomplished by providing Administrative, Computer Technology, Communications, Calendar and Accounting support and coordination.

Objectives: Office Coordination

Assume responsibility for the effective and efficient running of office of EPUMC.

Maintain office supplies and equipment and track office passwords

Set up and provide for hosts of zoom meetings on office zoom account

Coordinate Building Access Arrangements

Church Calendar Administration

Data Collection

Track Weekly worship and Church school attendance including number, categories, specific members from the various inferno and online sources.

Identify visitors sharing information as needed

Maintain accurate records including contact information, baptism, membrship, archive membership, church management software.

Train and support volunteers in use of Breeze information about church management software

Create mailing lists, leadership lists, gather information for annual reporting and statistical data tables, maintain Permanent Chronological role and index.

Administrative Support of Ministry and Support Teams

Support EPUMC Programs and Ministry staff and Teams by providing print or digital materials photo copies, reports, lists, research, sign up sheets or registration forms.

Provide updates as needed

Participate in Meetings as needed.

Project work as assigned by Pastor.

Communications

Use mail- chimp and Gmail, and design software including Mail-chimp and Publisher for weekly email and emails to all- church as requested.

Edit proof and write copy as assigned edit and layout design using photos.

Coordinate with Lead digital ministries

Process Prayer requests for including in communications.

Work with staff to keep website current, post team minutes, Pastor Blog, contact card, announcements, online order of weekly worship and other bulletins as needed.

Weekly emails: Monday Memos and Thursday email

Provide support for Weekly bulletin and PowerPoint support

Publish Church Calendar

Effectively maintain all verbal and written communications including phone, email, mail and drop in visits.

Financial Administrative Support

Provide support to accounting including check requests, budget coding catagories, employee time sheets, vacations requests, and financial vouchers.

Distribution of quarterly giving statements including answering questions and responding to issues as needed.

Stewardship Campaign support and coordination.

Requirements:

2 years of experience in administrative coordination

Working knowledge and experience using Microsoft office including Excel, Word, Publisher, Outlook, Powerpoint and experience on Breeze or a database management system. Experience with MailChimp, Google, and Drop box or demonstrated ability to quiclkly learn necessary tools. Adept at computer and technology driven communication or ability to learn

Proven ability to competently and confidently mange communications in a volunteer organization

Ability to express ideas clearly and in written and verbal communications

Knowledge or willingness to learn and live into the United Methodist Policy and Structure

Proven ability to successfully create an atmosphere of hospitality, welcome and inclusion

Provide confidentiality with information shared in the office, appointments made and respectful conversations.

Preferred

Strong and growing faith in Jesus that is expressed in an inclusive manner

Knowledge, Skills and Abilities:

Strong Detail Orientation

Collaborative Team Player

Self -directed focus

Inclusive Character

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 20 – 28 per week

Benefits:

• Paid time off

Schedule:

• Day shift

Ability to Commute:

• Eden Prairie, MN 55344 (Required)

Ability to Relocate:

• Eden Prairie, MN 55344: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $22