Safety Onsite Administrator

Location: Jeffersonville, OH (HI-Light (LG Battery & Honda) Project)

Company: EDGE Fire Protection

Reports To: Ohio Project Manager(s), Corporate Safety, Vice Pres. of Operations

Schedule: 40-hrs weekly, M-F (8AM – 5PM/ 6AM-3PM, Weekends as determined

Salary/Hourly Wage: $65-75k

Project Length: 6mths-1 year

Start Date: A.S.A.P.- Upon Offer Letter Acceptance

Who We Are:

At EDGE Fire Protection, we are industry leaders dedicated to delivering exceptional sales, service, installation, and inspections of fire sprinkler systems. Our commitment to customer satisfaction and expertise in navigating complex design challenges allows us to offer comprehensive solutions throughout the fire protection process, from estimation to installation and ongoing maintenance. Our talented team is passionate about providing real design solutions that ensure successful, cost-effective installations.

Who We’re Looking For:

We are seeking a highly motivated and organized Safety Onsite Administrator to join our team. This hybrid role combines the responsibilities of a Safety Manager and a Project Manager Administrative Assistant, supporting our team to ensure a seamless fire sprinkler installation process. The ideal candidate will be an effective multitasker and a positive team player, working on-site at our latest project in Jeffersonville, OH.

Key Responsibilities:

- Serve as the first point of contact for all onsite EHS inquiries, managing communication in person, via phone, and email.

- Review and process drug testing results for crew employees and subcontractors.

- Assist with administrative tasks such as payroll, incident investigations, equipment ordering, and injury report completion.

- Coordinate training logistics and manage new hire orientations.

- Open and set up new projects according to Pre-Design procedures.

- Pre-fill design forms and gather safety-related project documents.

- Update design progress logs and manage permits to work (PTWs).

- Order office supplies, prepare courier shipments, and coordinate service calls.

- Provide overflow administrative support and vacation coverage.

- Input and manage data on online safety databases such as Hammertech and Procore (extensive training will be provided).

- Collaborate with Project Managers on additional duties as assigned.

Candidate Requirements:

- High School Diploma or GED required.

- OSHA 30 certified

- Comfortable around Heavy Equipment

- Excellent communication skills, both verbal and written.

- Customer-focused with good relationship-building and conflict-resolution skills.

- Ability to solve problems independently and collaboratively.

- Minimum of one year of clerical support experience, including data entry.

- Proven ability to maintain confidentiality.

- Exceptional organizational skills and attention to detail.

- Basic knowledge of OSHA, ANSI, and EPA regulations is required

What You’ll Need in Your Toolkit:

- Experience in office administration, payroll, and accounts payable is preferred.

- Self-motivated with a strong work ethic and detail-oriented approach.

- Ability to work both independently and as part of a team.

- High Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with Adobe Acrobat.

- Ability to read blueprints/maps and understand technical specifications related to fire protection and construction.

Why Join Us?

If you are passionate about safety and possess strong administrative skills, including payroll and accounts payable experience, we invite you to apply and become a part of our EDGE Fire Protection team in Jeffersonville, OH.

How to Apply:

Interested candidates should submit their resume and cover letter detailing their relevant experience. We look forward to welcoming you to our team!