What are the responsibilities and job description for the Administrative Assistant position at Edgewater Technical Associates?
Edgewater Technical Associates is seeking qualified candidates for an Administrative Assistant opportunity in our Los Alamos, NM office.
Work Schedule 9/80 or 5/8
Summary:
Provides administrative support for a wide variety of generalized office-related activities. Specific duties may include but are not necessarily limited to tracking and conveying messages; tracking and disseminating internal and external correspondence; maintaining electronic and hard-copy files; coordinating calendars, schedules, meeting logistics, and travel arrangements; ordering supplies; and serving as a resource for staff regarding established administrative policies and procedures.
Job Duties:
- Performs common administrative and office-related functions and activities requiring occasional deviation from accepted practice or basic problem-solving.
- Assists in the preparation of simple internal and external correspondence requiring close supervision and detailed instruction.
- Tracks a variety of internal and external correspondence, reports, and forms.
- With direction, reviews, prioritizes, tracks, and distributes incoming and outgoing messages and actions, including electronic and hardcopy mail, utilizing established databases and/or systems.
- Maintains electronic and hard-copy files in established. systems.
- With direction, coordinates calendars and schedules.
- With direction, coordinates logistics, scheduling, and announcement of meetings.
- Act as a timekeeper. May enter time and effort for assigned employees.
- May handle sensitive information.
- May serve as an initial point of contact for customers.
- Develops knowledge of and follows all Edgewater administrative policies and procedures under supervision.
- Fosters a mutually respectful and inclusive work environment that is free from discrimination and harassment.
Job Knowledge
- Basic knowledge of and experience in providing administrative services and activities, including general office management. Knowledge of and experience with office-interfacing software packages.
- Basic knowledge of administrative policies, practices, and procedures.
- Basic skills in the preparation and formatting of correspondence, reports, and/or presentations.
- Demonstrated oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail.
- Demonstrated customer service skills.
- Ability to effectively work in a team environment and interact with all levels of personnel.
- Ability to organize, prioritize, and follow through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities.
- Ability to work with sensitive information and/or classified matters.
Education
Position requires a High School Diploma and 1-year related experience; or an equivalent combination of education and experience directly related to the occupation.
Direction
1. Supervision Received
- Receives functional and operational direction from the designated supervisor/manager.
2. Contacts
- Regular contact with all levels of staff and management to provide office-related, administrative support activities and information.
- Possible contact with sources and affiliates external to Edgewater to receive and/or convey messages and information.
This description is not intended to be a complete statement of every aspect of the position, but rather to act as a guide to the essential functions to be performed. Assigned functions of this job may vary, and other duties and responsibilities may be assigned or changed at the discretion of management.
If you are interested in being considered for this position and your resume clearly outlines your relevant experience for this position, please follow the application steps via our website: www.edgewatertech.net/careers
Edgewater will not submit your resume without first having detailed discussions with you and obtaining your permission to do so. We look forward to hearing from you!
WORKING WITH EDGEWATER
Founded in 2003, Edgewater is a professional and technical services firm supporting the U.S. Department of Energy and the U.S., U.K., and Canadian Commercial Nuclear Industry, and private sector businesses involved in high-hazard or complex operations. Edgewater proudly offers expertise in numerous technical disciplines necessary to support operational environments where Integrated Safety Management and formal, disciplined operations are essential to ensure safety, quality, security, and regulatory compliance.
Edgewater is committed to recruiting and maintaining a staff of highly skilled professionals to support our customers. In keeping with this objective, we offer highly competitive salaries and employee benefit packages structured to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1.
EQUAL OPPORTUNITY EMPLOYER
Edgewater is an equal opportunity employer and all qualified applicants will be considered for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected Veterans, or individuals with disabilities.
View all Edgewater opportunities at www.edgewatertech.net/careers
