Payroll Clerk - Campus

PRIMARY PURPOSE:
The Payroll Clerk is responsible for payroll accounting, organize and manage the routine work activities of an administrative office and provide clerical services to administration, professional, paraprofessional and auxiliary employees.

QUALIFICATIONS:
High School Graduate or GED
Ability to type 45 words per minute (60 or more words per minute is preferred)
Computer input experience
Extensive experience in performing clerical work
A thorough knowledge of modern business practices, procedures, Business English, Spelling and Commercial terminology
An extensive knowledge of the operations, functions, and general scope of authority of the School Administration and School Board
The ability to maintain confidentiality with delicate information
The ability to handle delegated administrative details
The ability to write clear and concise memoranda, directives, or letters without close supervision
The ability to carry out instructions and develop comprehensive plans with a minimum of supervision
The ability to meet the public in a pleasant, composed, and cordial manner, and to speak clearly and effectively
The ability to establish and maintain effective working relations with all district employees as well as the general public
Preferred Additional Qualifications:
Excellent ten-key ability
Competent in mathematics
Ability to follow written and verbal instructions
At least 3 years experience in school district payroll or 5 years experience in non-school district payroll
Electronic spread sheet and word processing experience
Experience with Substituted Employee Management System (SEMS), KRONOS and ITCCS

MAJOR RESPONSIBILITIES AND DUTIES:

• Maintaining accurate records of monthly and bi-weekly payroll, sick leave records for professional, paraprofessional and auxiliary employees, in an efficient manner
• Data entry of monthly and bi-weekly absences for professional, paraprofessional and auxiliary employees in all electronic systems as required by ECISD
• Maintaining accurate records and data entry of substitutes for monthly payroll
• Reviews incoming and outgoing reports and similar materials for the purpose summarizing and/or referring to proper persons
• Makes necessary decisions in accordance with established policies and regulations
• Provides superior clerical assistance
• Keeps informed on local and state laws, rules and regulations, explains applicable regulations and policies to the appropriate persons
• Prepares and delivers correspondence as well as payroll checks/earning statements to school employees
• Prepares correspondence, memoranda, forms and requisitions and other records
• Oversee all substitutes and data entry of record of employment
• Maintains effective public relations with the all employees of ECISD and the general public
• Performs all duties in a safe manner to avoid injury to oneself and/or to others.
• Performs other related duties as assigned.

EQUIPMENT USED:

• Typewriter, computer, printer, copier, fax machine, calculator, telephone, shredder, check signer and sealer

WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:

• Occasional prolonged irregular hours
• Maintain emotional control under stress
• Repetitive hand motions
• Prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Nondiscrimination Statement
Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Robert Vina, r.vina@ecisd.us ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, (956) 289-2300.
Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación Title IX issues: Robert Vina, r.vina@ecisd.us ,Coordinator of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, sofia.hinojosa@ecisd.us , Director of Student & Social Services, 411 N. 8th Avenue,
Edinburg, TX 78539, (956) 289-2300.