Assistant Registrar

Essential Duties and Responsibilities :

• Plans, implements, administers, and evaluates all functions and services of the Registrar's office including procedures, and computer systems; develops and modifies procedures / systems in accordance with institutional needs and objectives.
• Distributes academic policy memos relative to grades, attendance, etc. to faculty and students as required.
• Record Management :
• Administrates and develops a system to maintain student academic records.
• Maintain confidentiality of student records, and follow all recordkeeping policies and governmental regulations including the Family Educational Rights and Privacy Act (FERPA).
• Ensures accuracy and security of official student records, including both electronic and manual records and files.
• Performs regular audits to ensure compliance with policies relating to documentation required in academic files to include high school transcripts, immunizations, etc.
• Respond promptly, accurately, and within legal guidelines to requests regarding student records, academic performance, and resolves problems regarding student records.
• Maintains copies of course catalogs and addenda and assists with updates.
• Administrates data entry for the Campus Portal and CampusVue Systems.
• Accurately and promptly processes attendance and grades.
• Assists in the evaluation and entry of transfer credits in a timely manner.
• Evaluates students for graduation eligibility.
• Scheduling :
• Organizes and conducts registration process of new and continuing students.
• Carries out / participates in a variety of key planning tasks, such as planning the registration process, creation of the master schedule, preparing enrollment projections, and analysis of classroom needs.
• Reports :
• Assists with annual reports to regulatory and accrediting agencies.
• Compiles a variety of statistical information and reports on a regular basis.
• Interprets academic rules and regulations; monitors academic progress of students; and coordinates probations, Dean's list, and President's List.
• Coordinates with all departments to maintain consistent processes and standards.
• Assists with graduation ceremonies and student orientation as needed.
• Provides good customer service at all levels.
• Participates in professional development activities and serves on committees as needed.
• Provides administrative support to Dean and Associate Dean.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.

Requirements

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