What are the responsibilities and job description for the Administrative Assistant position at Education & Training Resources LLC?
SUMMARY OF POSITION FUNCTION:
Performs complex administrative tasks and provides administrative support to a department head and/or manager. May also train clerical support staff.
MAJOR DUTIES AND RESPONSIBILITIES:
- Types business letters, memorandums, reports, charts, etc. on a personal computer.
- Composes and prepares routine correspondence for signature.
- Establishes and maintains confidential files and records.
- Proofreads and corrects grammatical, punctuation and spelling errors.
- Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items.
- Attends departmental meetings; takes notes and prepares/distributes meeting minutes.
- Orients new personnel to Job Corps and the Center’s policies and procedures.
- Answers telephone and direct calls to the appropriate person.
- Orders and maintains office supplies and equipment.
- Operates office machines and instructs others in the operation of same.
- Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to.
- Promotes a positive work environment demonstrating career success standards and core values.
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.
SKILLS/COMPETENCIES:
- Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines
- Excellent interpersonal skills and communication skills both verbal and written
- Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills
- Ability to handle multiple tasks
- Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.
- Ability to operate office equipment
EDUCATION REQUIREMENTS:
- High School Diploma or equivalent.
EXPERIENCE:
- Three years work-related experience.
OTHER:
- Must possess a valid Driver’s License with an acceptable driving record.
Salary : $20
