Accounts Payable Specialist II

Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As an Accounts Payable Specialist II, you will have an increased level of experience, expertise and responsibility. Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

How You Will Impact Education

Instruction/Education Responsibilities

• Reviews, audits and enters vendor invoices into NetSuite

• 3 way match PO to receiving to invoice
• Preparing and uploading large AR data files into NetSuite
• Interacts and resolves problems with vendors, internal and external customers
• Reconciles vendor statements
• Performs audit and compliance review of corporate credit card activity
• Answer all vendor inquiries
• Reconciles invoices to weekly wire transfers
• Responsible for the void check process
• Printing checks or ACH processing
• Assist with accounts receivable with AR vs AP reconciliations
• Executes internal controls related to assigned areas and tasks
• Print accounts payable reports and maintain files
• Completes work to meet departments weekly and monthly deadlines
• Coaches and assists internal customers on AP issues
• Maintain high level of confidentiality and awareness
• Performs special projects as requested by Management
• Prepare, maintain and reporting of 1099 records
• Assist with other projects as needed

Required Qualifications and Skills

• Advanced accounting and bookkeeping techniques, practices, and procedures
• Ability to calculate, post and manage accounting figures and financial records
• High degree of accuracy and attention to detail with the ability to use sound judgement
• Excellent verbal, written communication and interpersonal skills
• Ability to prioritize and meet departments weekly and monthly deliverables
Microsoft Excel
• - ability to create spreadsheets, formulas, use pivot tables and VLOOKUP's
• Microsoft Windows Applications i.e. Outlook, MS Word
• Multi-task, and possess strong organizational skills
• Oracle NetSuite knowledge

Job Requirements

• Associates degree preferred
• Strong Full Cycle AP experience 5 years with heavy volume
• Oracle NetSuite
MS Excel
• - advanced
• 3 Way Match
• Strong data entry
• Organized /Detail Oriented
• Internal/ external customer relations
• E-procurement 3way match
• 1099 filing
• May perform other duties as assigned.

Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No physical exertion required.
• Travel within or outside of state.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is non-exempt subject to the minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA).