What are the responsibilities and job description for the Executive Administrative Assistant position at Edward Rose & Sons?
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For over 100 years, Edward Rose & Sons has been committed to career development for our team members. We offer you the opportunity to grow in an environment where you will feel valued, have room for advancement, and be rewarded for your good work.
We are currently looking to fill a full-time Executive Administrative Assistant position for our Corporate Office in Bloomfield Hills, MI. Executive Administrative Assistants will be responsible for planning, directing, and coordinating various administrative services for the Chief Operating Officer (COO). The Executive Administrative Assistant will also be expected to perform routine clerical and administrative tasks such as drafting correspondence, scheduling appointments, organizing, maintaining files, and delivering accurate information to internal or external stakeholders.
What are the responsibilities of an Executive Administrative Assistant?
- Assist in planning, tracking, and follow-up related to property management operations projects.
- Review and address resident concerns and inquiries, coordinating resolutions and escalating issues to the assigned portfolio team or Chief Operating Officer as needed.
- Assist with market research, process development and operational audits.
- Assist assigned executive leader and other members of the senior leadership team with scheduling and administrative functions with a high level of confidentiality.
- Manage calendars, balancing priorities appropriately. Adjust and reschedule meetings on short notice to accommodate changing priorities when needed.
- Gather data to create or modify reports.
- Prepare reports and presentation materials.
- Perform research and analysis on specific issues, as required.
- Prepare agendas, organize meetings and events, prepare, transcribe, and distribute meeting minutes.
- Act as the point of contact for assigned executive leader for other senior leaders, other team members, and members of the public as needed.
- Receive and screen communications as appropriate and provide assistance using independent judgment to determine those communications requiring priority attention.
- Create and modify memos and other correspondence from assigned executive leader.
- Proofread and check documents for accuracy, completeness, and alignment with internal standards.
- Coordinate and arrange travel itineraries and arrangements, in collaboration with Senior Executive Admin and Corporate Office Manager.
- Process expense reports and supporting documentation.
- Assist in conducting and research for special projects, as needed.
What are the role requirements?
- Associate or Bachelor’s degree in business administration or related field is preferred.
- Extensive experience as an executive administrative assistant is preferred.
- Previous experience in Property Management or related industry is preferred.
- Knowledge of standard Accounting and Finance principles is preferred.
- Must be proficient with Microsoft Office programs.
- Ability to be organized, detail-oriented, and to work effectively in a fast-paced environment.
- Ability to work cooperatively and respectfully with others.
- Must possess exceptional organizational and time-management skills, including the ability to balance and prioritize simultaneous projects and tasks.
- Strong written and verbal communication skills are required.
- Must present the ability to execute job duties under stressful circumstances such as last-minute deadlines or other difficult situations.
- Must be willing to travel to various locations via private or public air transportation and locations within driving distance via car.
- Regular attendance, work ethic and strong interpersonal skills are required for success in this position.
- Must have a valid driver’s license and reliable transportation.
What's in it for you?
- Comprehensive benefits package, including 401(k) with company match
- On the job training and development
- Generous paid time off programs
- Competitive compensation plan with bonus opportunities
- Great work environment
- Opportunities for advancement
- Discounted apartment home
Our Mission, Vision, and Values:
We are an Equal Opportunity Employer, and we affirmatively seek diversity in our workplace. We recruit qualified candidates and advance our employees without regard to race, color, religion, gender, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status or characteristic protected by federal, state or local laws.
