Director for Finance and Manager of Reporting

I. Job Summary:

The Controller and Director for Finance is the chief accountant and procurement officer at the Auburn Campus. The position ensures all business office functions are performed in an efficient and timely manner; comply with sound business practices, college policies, and federal and state regulations; and that sound internal controls are maintained to preclude embezzlement, fraud, and other misuses of college assets. This position also oversees financial system reporting and account structure within the Anthology Finance accounting system.

II. Job Duties:

Student Accounting:

1. Ensure the appropriate accounting for student accounts to include:

i. Invoicing of students for tuition and fees

ii. Tracking and invoicing of students on altered degree programs (ADPOS)

iii. Scholarship billing to the scholarship sponsor including monthly tracking and reconciliation of billed scholarships

iv. Applying scholarships to the student accounts on a timely basis

v. Posting of cash receipts accurately and timely to student accounts

vi. Follow up and tracking of aged accounts receivable for collection

vii. See financial aid processing

2. Student Financial Aid Processing:

· Ensure financial aid monies are requested from the federal G5 system per the established deadlines

· Posting of financial aid funds to student accounts, processing of student financial aid refunds and return of funds according to the guidelines established by the United States Department of Education, as well as adhering to the VCOM established deadlines

· Maintain and document all procedures related to the processing of financial aid monies to include, cash receipt dates, check pick up dates, refund dates and ACH transfer data in accordance with Single Audit requirements

· Maintain and document all procedures related to the processing of return of funds in coordination with the financial aid office

· Reconciliation of the G5 system to the general ledger system on a monthly basis.

3. Purchasing:

· Ensure that the policies and procedures contained in the VCOM purchasing policies are followed

· Obtain appropriate authorizations prior to the purchasing for supplies and services

· Ensure that purchases over the established limit of $5,000 have additional quotes, understanding that often additional quotes might not be unavailable

· Assist Associate Deans with procurement to align with the VCOM established budget

4. Budgeting:

· Acts as the budget advisor for the Auburn Campus Dean and the Associate Deans

· Ensure that budgets for the positions’ designated areas are completed on a timely and accurate basis

· Details the monthly budget variances and disseminates this information to the Dean and Associate Deans

5. General Accounting:

· Review of deposits for accurate coding and timely entry into the general ledger system

· Review of invoices for coding accuracy and approval for payment

· Review of credit card logs for compliance with VCOM policies and procedures, including accuracy of coding

· Respond in a timely basis to any audit requests

6. Manager of Reporting:

· Oversees general ledger “setup” changes within Anthology Finance, including adding new or making changes to financial dimension coding

· Updates existing reports for financial dimension changes, including newly established programs or entities

· Manages the construction of financial statement and special reporting within the Anthology system and enhances consolidation reporting

7. Participate on college committees and activities as requested, and as work schedule permits.

8. Immediately report to the CFO and Associate Vice President for Finance any unusual circumstances involving embezzlement, fraud or misappropriation of college assets.

9. Performs other duties as assigned.

III. Required Qualifications:

Education: Bachelor’s degree in accounting or bachelor’s degree in business or related field and comparable work experience in an accounting or business office.

Licensure or certification: None.

Experience: Three or more years working in an accounting or business office.

Skills required for this position:

· Excellent interpersonal and communications skills

· Strong team player

· Commitment to college values

· Strong computer skills with Excel, Outlook, Word, and an automated accounting system

· Confidentiality

· Ability to perform detailed-oriented tasks with minimal errors

· Strong analytical and organizational skills

· Strong work ethic and detail-oriented.

· Strong commitment to meeting needs of customers, i.e., faculty, staff, students, vendors, etc. with the highest of integrity

· Exhibit initiative and creativity by identifying and solving issues and problems in a manner that complies with local, state, and federal laws and regulations.

· Self-motivated, or ability to prioritize tasks and achieve results with minimal supervision.

Preferences are given to candidates who have the following skills or attributes:

· Experience working in a Controller’s or Business Office in an institution of higher education.

· Valid C.P.A. license

· Experience processing and approving transactions in Anthology Finance, Anthology Student, and/or a Microsoft D365 based system

· Proven track record of working with external auditors on financial statement audits and uniform guidance audits

· Experience with grant and fund accounting

· Supervisory experience

· Knowledge of IRS Code and regulations

Successful candidate will be subject to a criminal history background check.

Regular, reliable or predictable attendance is an essential function of the job.

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Schedule:

• Monday to Friday

Work Location: In person

Salary : $70,000 - $90,000