Director for Finance and Manager of Reporting

I. Job Summary:
The Controller and Director for Finance is the chief accountant and procurement officer at the
Auburn Campus. The position ensures all business office functions are performed in an efficient
and timely manner; comply with sound business practices, college policies, and federal and state
regulations; and that sound internal controls are maintained to preclude embezzlement, fraud,
and other misuses of college assets. This position also oversees financial system reporting and
account structure within the Anthology Finance accounting system.

II. Job Duties:

1. Student Accounting: 
Ensure the appropriate accounting for student accounts to include:

i. Invoicing of students for tuition and fees
ii. Tracking and invoicing of students on altered degree programs (ADPOS)
iii. Scholarship billing to the scholarship sponsor including monthly tracking and

reconciliation of billed scholarships
iv. Applying scholarships to the student accounts on a timely basis
v. Posting of cash receipts accurately and timely to student accounts
vi. Follow up and tracking of aged accounts receivable for collection
vii. See financial aid processing

2. Student Financial Aid Processing: 

Ensure financial aid monies are requested from the federal G5 system per the
established deadlines 

Posting of financial aid funds to student accounts, processing of student financial aid
refunds and return of funds according to the guidelines established by the United
States Department of Education, as well as adhering to the VCOM established
deadlines 

Maintain and document all procedures related to the processing of financial aid
monies to include, cash receipt dates, check pick up dates, refund dates and ACH
transfer data in accordance with Single Audit requirements 

Maintain and document all procedures related to the processing of return of funds in
coordination with the financial aid office 

Reconciliation of the G5 system to the general ledger system on a monthly basis.

Job Title: Director for Finance and Manager of Reporting
Department: Business Office Date: January 10, 2025
FLSA: Exempt Work Location: Auburn Campus
Employee Category: Administrative Staff Work Schedule: M-F, 8:00am – 5:00pm
Reports to: Associate VP for Finance Percent Employment: 100%
Direct Reports: Staff Accountant

2

3. Purchasing: 

Ensure that the policies and procedures contained in the VCOM purchasing policies
are followed 

Obtain appropriate authorizations prior to the purchasing for supplies and services 
Ensure that purchases over the established limit of $5,000 have additional quotes,

understanding that often additional quotes might not be unavailable 
Assist Associate Deans with procurement to align with the VCOM established

budget

4. Budgeting: 
Acts as the budget advisor for the Auburn Campus Dean and the Associate Deans 
Ensure that budgets for the positions’ designated areas are completed on a timely

and accurate basis 
Details the monthly budget variances and disseminates this information to the Dean

and Associate Deans

5. General Accounting: 
Review of deposits for accurate coding and timely entry into the general ledger

system 
Review of invoices for coding accuracy and approval for payment 
Review of credit card logs for compliance with VCOM policies and procedures,

including accuracy of coding 
Respond in a timely basis to any audit requests

6. Manager of Reporting: 
Oversees general ledger “setup” changes within Anthology Finance, including adding

new or making changes to financial dimension coding 
Updates existing reports for financial dimension changes, including newly established

programs or entities 
Manages the construction of financial statement and special reporting within the

Anthology system and enhances consolidation reporting

7. Participate on college committees and activities as requested, and as work schedule permits.

8. Immediately report to the CFO and Associate Vice President for Finance any unusual

circumstances involving embezzlement, fraud or misappropriation of college assets.

9. Performs other duties as assigned.

III. Required Qualifications:

Education: Bachelor’s degree in accounting or bachelor’s degree in business or related field and
comparable work experience in an accounting or business office.
Licensure or certification: None.
Experience: Three or more years working in an accounting or business office.

3

Skills required for this position: 
Excellent interpersonal and communications skills 
Strong team player 
Commitment to college values 
Strong computer skills with Excel, Outlook, Word, and an automated accounting system 
Confidentiality 
Ability to perform detailed-oriented tasks with minimal errors 
Strong analytical and organizational skills 
Strong work ethic and detail-oriented. 
Strong commitment to meeting needs of customers, i.e., faculty, staff, students, vendors,

etc. with the highest of integrity 
Exhibit initiative and creativity by identifying and solving issues and problems in a

manner that complies with local, state, and federal laws and regulations. 
Self-motivated, or ability to prioritize tasks and achieve results with minimal supervision.

Preferences are given to candidates who have the following skills or attributes: 

Experience working in a Controller’s or Business Office in an institution of higher
education. 

Valid C.P.A. license 
Experience processing and approving transactions in Anthology Finance, Anthology

Student, and/or a Microsoft D365 based system 
Proven track record of working with external auditors on financial statement audits and

uniform guidance audits 
Experience with grant and fund accounting 
Supervisory experience 
Knowledge of IRS Code and regulations

Successful candidate will be subject to a criminal history background check.

Regular, reliable or predictable attendance is an essential function of the job.

IV. Working Conditions and Efforts: The physical demands and work environment characteristics
described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The position requires a rapid
pace, some days with long hours to meet expectations, long distance driving to rural sites, and
the ability to organize, interpret, and utilize a large volume of information.

Physical demands: While performing the duties of this job, the employee is required to sit for
extended periods of time; use hands and vision for office equipment such as computers; talk or
hear; minimum volume of telephone usage. The employee must occasionally lift and/or move
up to 50 pounds; drive distances up to five hours or to fly on occasion to other campuses or
meetings.

4

Work environment: Office environment. Outside travel required 0% to 5% of time. The noise
level in the work environment is usually minimal, however the reception area with frequent
visitors, phone calls and discussions may be distracting.

This position is classified as an exempt position because it requires that the
candidate/employee exercise independent judgement and discretion regarding matters
of significance.

Employment with VCOM is “at-will”. This means employment is for an indefinite
period of time and it is subject to termination by the employee or by VCOM, with or
without cause, with or without notice, and at any time. Nothing in this position
description or any other policy of VCOM shall be interpreted to be in conflict with or to
eliminate or modify in any way, the “at-will” employment status of VCOM employees.

V. VCOM Core Values: The employee is expected to adhere to all VCOM polices. As the
environment is a professional college, VCOM faculty/ staff are expected to dress and behave in
a professional manner at work. VCOM faculty / staff are expected as VCOM employees, to be a
person who obeys all laws and professional expectations of an upstanding citizen of the
community. VCOM expects all employees to maintain a positive attitude in all working
relationships with all VCOM departments, employees, medical students, prospective medical
students, interns, and residents and to treat all other engaged in the duties of the employment,
with mutual respect.