Office Manager/Administrative Assistant

SUMMARY:

The office manager/administrative assistant provides support to the minister(s), church staff, Elected Core Ministry and other ministry teams. Responsibilities include administrative, financial and clerical office duties; communication, database, website, social media and facility management.

This is a 35 hour, M-F, exempt position. Reduced summer hours can be negotiated.

QUALIFICATIONS

• Excellent computer proficiency, including all Microsoft Office products(Word, Excel, PowerPoint, Publisher, and Outlook). Knowledge of G-Suite products (Sheets, Docs, Calendar) and email marketing programs.
• Bookkeeping (QuickBooks)
• Experience with Word Press/website maintenance and social media a plus
• Database management (eTapestry)
• Strong verbal and written communication skills
• Ability to work responsibly with confidential information
• Ability to set priorities and work with minimal supervision
• Strong organizational skills and attention to detail
• Must Pass a CORI check
• Ability to work with different people of different backgrounds

RESPONSIBILITIES

• Answers or appropriately directs in-person, telephone, email, written and other inquiries
• Provides first assistance/referral to people in crisis who call the church
• Maintains electronic calendar (internal and public) of church activities, events, room usage, and, if requested, minister appointments; notifies sexton of church activities which may need his attention; sends Zoom invites to ministry teams and other groups in the church
• In conjunction with the Building and Grounds Team, schedule and manage building use and meeting space rentals including contractors, special and recurring groups. Arrange for proctors if needed.
• As appropriate assembles, edits, designs, prepares, copies, and/or mails Church documents such as the weekly worship Bulletin, monthly Spire newsletter, pledge quarterly statements, annual report, meditation booklets, certificates, special event notices, etc.
• Maintains congregational database, updates mailing address, email, and phone numbers as appropriate; informs Clerk of membership changes, updates Church Directory; provides Stewardship Chair with pledge statistics as needed and statistics for UCC reporting
• Process weekly offerings and rental payments, including recording in eTapestry database and making bank deposit
• Record and enter Pledges in eTapestry; process and mail quarterly pledge statements
• Manage church income; enter bills, enter deposits, and prepare financial reports at the direction of the Treasurer.
• Order supplies and Church materials / contact service providers. Schedules appointments with appropriate service providers for church maintenance
• Maintains and updates Church website, YouTube, Instagram and Facebook page. Prepares or creates social media posts for upcoming events, weather cancellations and other requests.
• Monitor and maintain the thermostat settings
• Maintain electric keycard system
• Other administrative duties as needed or assigned

SUPERVISION

Reports to the Head of Staff; is evaluated by the Head of Staff in consultation with the ECM, Buildings and Grounds Team and/or the Treasurer

PHYSICAL QUALIFICATIONS

• Standing/sitting for long periods of time
• Regularly required to listen, physically direct, and speak
• Position requiring mobility, including bending, lifting (up to 30 lbs.), pushing, walking
• Use of hands and fingers to manipulate office equipment, handle, or feel and reach with hands and arms

WORKING ENVIRONMENT

• The work environment is usually moderately quiet; however, variations in noise level may occur when functions are held at the church.
• The employee may be exposed to dusty environments
• The environment may be stressful and hectic at times with frequent interruptions

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. This job description reflects the church’s assignment of essential functions; and nothing in it restricts the church’s right to assign or reassign duties and responsibilities to this job at any time.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Application

Please submit a cover letter and resume.

Job Type: Full-time

Pay: $45,000.00 - $48,000.00 per year

Benefits:

• Health savings account
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $45,000 - $48,000