Tradeshow and Events Specialist

As a Tradeshow and Events Specialist at Endotronix, now part of Edwards Lifesciences, you will be a key player in advancing our mission by strategically planning, organizing, and executing successful tradeshows and events, both nationally and internationally, that enhance Endotronix’s visibility in the heart failure field. Reporting to the Director of Marketing, you will work closely with cross-functional teams to develop strategies that amplify brand awareness and foster customer engagement. This role offers a dynamic mix of strategic and tactical responsibilities, allowing you to work cross-functionally with Marketing, Sales, Medical Affairs, and Operations teams for the promotion of the Cordella Sensor System.

How you will make an impact:

• Collaborate with Key Opinion Leaders to develop complex training content and program objectives. Design and execute customer facing programmatic content (websites, registration, surveys)
• Solicit and analyze programs for feedback and present results to management and make recommendations for program enhancements
• Organize and manage all event details such as venue, travel, transportation, decor, catering/reservations, invitee list, speakers/faculty, equipment, promotional material, etc. Pre-meeting preparation of materials, notebooks, packages, registration lists, etc. Process RFPs and contracts. Ensure compliance with HCP guidelines/Sunshine Act, insurance, legal, health and safety obligations
• Create complex content (plan, design, and production) for sales programs and national and regional training events
• Lead contact for events with internal project teams, external customers (HCPs, speakers, attendees), and hotels/vendors. Proactively handle any arising issues and troubleshoot any emerging problems leading up to and on the event day. Mitigate any change in direction of event planning
• Lead review and approvals of complex medical content with Legal/Regulatory/Compliance (such as signing off content in Vault)
• Collaborate with field representatives to identify local needs and build regional training programs including identifying learning objectives, crafting agendas, and facilitating training programs for VCC and Fellows (both creation and out of box templates)
• Manage budget and track event finances including processing check requests, invoicing, and expense reporting
• Negotiate with hotels and vendors
• Other incidental duties

What you'll need (Required):

• Bachelor’s degree preferred in Marketing, Business, Communications, or a related field
• At least 4 years of successful related business experience in tradeshow/events planning
• Experience planning events within the medical device, healthcare, or similar highly regulated industries
• Proven event management experience, CMP preferred

What else we look for (Preferred):

• Ability to work in a fast paced environment
• Strong interpersonal and relationship building skills
• Excellent time management, written and verbal communication skills, and project management skills
• Strict attention to detail
• Proven expertise in Word, Excel, PowerPoint, Adobe, and ability to operate general office machinery
• Ability to manage confidential information with discretion
• Completes tasks in resourceful and effective ways
• Ability to interact professionally with all organizational levels
• Must be able to work in a team environment, including inter-departmental teams, with supervisory guidance provided as needed in the execution of routine tasks
• General instructions given with assignment of new lines of work or complex special assignments
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

For Illinois (IL), the base pay range for this position is $60,000 to $84,000 (highly experienced). The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

COVID Vaccination Requirement

Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.