What are the responsibilities and job description for the Clerical Administrative Assistant position at Edwards Moving and Rigging?
Clerical Administrative Assistant
Location: Greenville, SC
Employment Type: Full-Time (Monday – Friday, with weekends as needed)
Salary: Starting at $45,000 (based on experience)
About Edwards Moving & Rigging:
Edwards Moving & Rigging is a specialized heavy hauling and rigging company with a strong reputation for safety, precision, and excellence. We are currently seeking a Clerical Administrative Assistant to support the Director of National Sales/Nuclear Projects. This position plays a critical role in ensuring smooth operations by managing documentation, scheduling, and communications.
Responsibilities:
- Document Management – Maintain and organize project files, permits, contracts, and reports. Assist in preparing and reviewing bids, proposals, and invoices. Ensure permits, route surveys, and compliance documents are up to date. Track and file safety reports, risk assessments, and equipment records.
- Scheduling & Coordination – Manage meeting schedules for project managers, clients, and field teams. Coordinate conference calls, site visits, and travel arrangements. Maintain a project timeline and task lists, ensuring deadlines are met.
- Communication & Correspondence – Draft and send emails, memos, and status reports to stakeholders. Handle phone calls and inquiries, directing them to the right team members. Take meeting minutes and distribute action items.
- Data Entry & Reporting – Input and update project details, expenses, and change orders in tracking systems. Prepare spreadsheets, cost reports, and work orders for project updates. Ensure accurate record-keeping for audits and compliance checks.
- Office & Clerical Support – Order and maintain office supplies and project-related materials. Assist with expense reports, purchase orders, and budget tracking. Follow instructions carefully to support overall project efficiency.
Qualifications:
- Strong organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams).
- Excellent communication skills, both verbal and written.
- Ability to multitask and prioritize in a fast-paced environment.
- Attention to detail and accuracy in data entry and reporting.
- Experience in administrative or clerical support, preferably in a construction or project-based industry.
Benefits:
Edwards Moving & Rigging offers a comprehensive benefits package, including:
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays
- Life insurance and disability coverage
- Employee wellness programs
- Career growth and professional development opportunities
Salary : $45,000
