What are the responsibilities and job description for the Office Manager Hourly position at Edwin Stipe Heating and Air Conditioning?

Job Description

You’re the best and you want to join a team voted Best Place To Work!

Who We Are

EXCELLENCE, INNOVATION, RESPECT, & INTEGRITY are our fundamental core values, here at Edwin Stipe. We are committed to making sure YOU are provided with all the tools you need to GROW and SUCCEED! What you do matters here!

We keep on growing because we only hire the best, and our customers love us for it. We’ve been at this a long time. 130 Years! You’ve probably seen our trucks around. What you don’t know is what it’s like to be a part of a team like this. How much you feel appreciated when you don’t cut corners. How much we inspire ongoing training and education. How it feels to have customers rave about you and demand that you’re the only HVAC or Plumbing company that works in their home.

Why Choose Edwin Stipe?

Competitive pay – Starting at $50,000 Bonus
Ongoing Training
Comprehensive Medical Insurance (3 plans to choose from)
Health Savings Account (HSA) with Company Contribution
100% Company-Paid Dental Insurance
100% Company-Paid Life Insurance ($25,000) and Accidental Death & Dismemberment (AD&D) Insurance ($25,000)
100% Company-Paid Long-Term Disability Insurance
Short-Term Disability Insurance
100% Company-Paid Vision Insurance
Voluntary Life Insurance available (up to $300,000, guaranteed $100,000)
Critical Illness & Accident Insurance
401(k) with Company Match
Profit Sharing
Paid Training
Paid Time Off
Paid Holidays
Employee Referral Program
Generous Employee Discounts
Continuous Coaching and Growth Opportunities (We believe in promoting from within!)

The Big Task

Help us enhance financial performance and operational decision-making throughout the company.

Key Sub Tasks

Oversee all office operations to ensure a harmonious and productive workplace.

Review invoices and communicate inconsistency or quality concerns with department managers

Maintain CRM Data Integrity and ensure batching is complete and correct.

Manage Dispatching operations to establish priorities, set objectives, and provide guidance and feedback.

Manage Accounts Receivable ensuring invoices are paid accurately and on time.

Develop deep understanding of industry trends as well as competitive pressures / opportunities.

Manage Memberships including updating credit card information and renewals.

Conduct ongoing analysis of key business drivers, trends and performance indicators.

Shape company culture by carrying out agreed upon values, specifically ethics and integrity.

Desired Skills and Experience

Extensive Service Titan knowledge

HVAC & Plumbing Dispatching experience

In-depth understanding of accounts receivable processes.

Strong communication skills; able to present information clearly.

Highly organized and process driven with exceptional follow-through abilities.

Thorough attention to detail with on time delivery.

Able to maintain confidence and serve as the trusted right-hand to the President.

Engaging personality that blends well with a fast-paced, goal-driven environment.

Highly motivated, flexible and great attitude on life.

Proficient with Microsoft Office, specifically MS Excel.

If you want to be part of something bigger than just a job – make this career move and find exactly what you’re looking for. You will work in a place where you will be appreciated by your team and customers, and where your work has a direct effect on the success of the company. If this sounds like you, apply for this position.

Edwin Stipe is an equal opportunity employer. We do not discriminate based on race, color, religion, national origin, citizenship status, age, disability, sex, sexual orientation, veteran status, or any other characteristic protected by law. We participate in E-Verify.

Salary : $50,000 - $100,000

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