Personal Assistant to a High Profile Executive

Position Title: Personal Assistant to a High Profile Executive

Location: Los Angeles (90212)

Reports To: High-Profile Executive Family

Job Type: Full-Time, In-Person

A highly accomplished and private executive couple are seeking an experienced, discreet, and highly organized Assistant to support their personal and professional lives. The ideal candidate will have a proven track record of providing seamless, high-level assistance to top executives and their families. This role requires exceptional organizational skills, quick problem-solving abilities, and the ability to manage complex and constantly changing schedules with professionalism and discretion. The ability to anticipate needs, make decisions independently, and provide responsive support—especially to the wife—is critical to succeeding in this position.

• Maintain and coordinate complex personal and professional calendars for both the husband and wife
• Schedule meetings, appointments, and events, ensuring no conflicts.
• Send reminders and confirmations for all scheduled engagements.
• Keep up-to-date contact lists, including spouses' names, across all devices.
• Maintain a system to manage RSVPs and guest lists, ensuring accuracy and follow-through.
• Manage dinner reservations at high-profile venues in Los Angeles, Beverly Hills, Montecito, and Aspen.
• Plan ahead to avoid scheduling conflicts and ensure smooth daily operations.

• Plan and organize domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Secure restaurant, hotel, and activity reservations to ensure seamless experiences.
• Manage last-minute travel changes or cancellations with efficiency.
• Oversee private jet travel logistics and scheduling.
• Ensure the couple’s travel preferences and needs are met.

• Assist with the planning and execution of social events and special occasions.
• Coordinate venues, catering, and guest lists.
• Ensure invitations are sent out accurately and promptly, keeping the contact list updated.
• Track RSVPs and communicate changes or updates as needed.

• Handle incoming and outgoing communication, including phone calls, emails, and mail.
• Draft, proofread, and send correspondence on behalf of the husband and wife
• Respond promptly to the wife’s requests and communications, demonstrating attentiveness and reliability.
• Act as a professional gatekeeper, handling inquiries and managing relationships.

• Organize and prepare documents, presentations, and reports.
• Track expenses and manage financial reporting with the family’s accounting firm.
• Manage household staff (total of five people), ensuring smooth day-to-day operations.
• Provide transportation support, including driving and managing logistics.
• Ensure that the wife’s personal preferences and appointments are properly documented and followed through.

• Anticipate needs and proactively solve issues before they arise.
• Make independent decisions using sound judgment and common sense—avoid seeking approval for every small decision.
• Handle last-minute changes and complex scheduling conflicts with calm efficiency.
• Maintain flexibility to adapt to shifting priorities and new demands.
• Be comfortable asking questions when unsure, but also take initiative to solve problems.
  

• Proven experience as a personal assistant for top executives or high-profile individuals in Los Angeles is a plus.
• Exceptional organizational and time management skills.
• Strong communication skills, both written and verbal.
• High level of proficiency with MS Office Suite, Google Calendar, and other scheduling tools.
• Strong computer skills, including design and formatting (a plus).
• Experience managing travel logistics and making reservations at high-end venues.
• Familiarity with local restaurants and car services in Los Angeles.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Problem-solving mindset with a calm, solutions-focused approach.
• Capacity to work under pressure and adapt to changing priorities.
  

• Professional, personable, and approachable demeanor.
• Strong sense of initiative and self-motivation.
• Excellent judgment and discretion in handling sensitive matters.
• Ability to spend money wisely and in line with the wife’s tastes and expectations.
• Honest, hardworking, and a strong communicator—without being a complainer.
• Not afraid to ask questions when necessary but able to take charge and get the job done.
  

• Flexibility with hours and availability for travel is required, especially during busy periods or events.
• A strong commitment to providing exceptional service and anticipating needs is essential.
• This is a highly confidential role; professionalism and discretion are paramount.
  

• $120,000 – $135,000 based on experience
• Health Insurance
• 401(k) Plan
• Flex Time Off
• Holidays & Office Closure
• Company Kitchen

This role requires a confident, proactive professional who can navigate complex schedules, anticipate needs, and provide exceptional support to both the husband and wife on a personal and professional level.