What are the responsibilities and job description for the Finance Administrative Support Assistant position at EFPR Group CPAs PLLC?
With EFPR’s 2080 Annual Hours Policy for Accounting professionals, EFPR continues to be leader in the Public Accounting Industry. EFPR remains a destination employer. We are currently looking for a Finance Administrative Support Assistant to support the Finance Department and take care of other general administration needs for the office. If you want to join a team that offers excellent opportunities for career development and advancement, please visit our website, here (https://protect-us.mimecast.com/s/ziE6CDkxY0H5DJ1zCW9xHl).
Job duties include but are not limited to the following:
Time & Billing
- Assist with Client Monthly Billings
- Assist with Client AR including collections
- Maintain the Time & Billing database
- Produce monthly reporting
- Produce reporting as requested
- Answer Client Emails
- Year End Procedures
Maintain & Oversee Quickbooks files
General Ledger
- Record memorialized transactions
- Perform reconciliations on monthly basis
- Prepare & record invoices & payments
Accounts Receivable
- Receive deposit information recorded in VPM and other money deposited
- Review bank accounts online daily for unrecorded transactions in and outbound
- Receive and record deposit from other offices not recorded in VPM
- Record cash receipts on daily basis and file
- Record accrual sales journal entries
- Reconcile to VPM
Expense Reports
- Enter, record and reconicle for Partners
- Enter, record and reconicle for Staff
Payroll
- Maintain payroll spreadsheet
- Process Payroll for all 4 Groups
Accounts Payable
- Review & approve office supply orders for all offices
- Enter payables in Quickbooks preparing appropriate schedules as required
- Receives all calls for accounts payables
- Receives & secures appropriate approvals for requests for individual checklist for review
- W-9 Forms to clients from vendors
- Assist in review of vendors and expenses for cost savings
- Receive statements – online or paper and distribute
- Print checks
Miscellaneous
- E-file Staff and Firm Tax Returns
- Provide data for Quarterly Reporting
- Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices when applicable
- Assist with Time and Billing Changes
- Notary
- Answer phones
- Assist with client mailings and other admin duties when asked
Education Requirements:
HS Diploma preferred, but not required.
Notary Public (preferred)
Experience:
3 years of full charge bookkeeping experience in a financial environment.
Skills:
- Highly Confidential
- Self-starter & independent worker
- Positive Attitude
- Good communication skills
- Written & oral communication skills to communicate effectively with clients & vendors
- Written & oral communication skills to communicate effectively with partners, managers, and staff
- Written and oral communication skills to train others
- Knowledge of Practice Management Workstation in CCH a plus
- Intermediate knowledge of Excel
- Basic knowledge of Word
- Basic to advanced financial bookkeeping skills
- Advanced knowledge of QuickBooks
