Office Manager

Job Description:

We are seeking a competent and experienced Office Manager to oversee daily administrative operations and also provide executive support to a senior-level manager. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks simultaneously. In addition to traditional office management responsibilities, such as managing office supplies, coordinating quarterly team meetings, and ensuring the smooth running of the office on a day-to-day basis, this role will involve providing some executive assistance to leadership.

Responsibilities:

• Manage office supply inventory and order necessary items as needed
• Coordinate team meetings (quarterly) and take effective meeting minutes
• Handle incoming and outgoing correspondence, including emails and phone calls
• Maintain office equipment and ensure its properly functioning
• Implement and maintain office policies and procedures
• Handle confidential information with integrity and discretion
• Manage office operations and procedures to ensure organizational effectiveness and efficiency
• Assist senior-level manager with calendar management, travel arrangements and other special projects as assigned
• Create invoices and email them out according to client specifications
• Create vendor invoices and pay them in accordance to our contractor agreements
• Reconcile
• Provide information for external accountants to reconcile monthly.
• Ensure prompt payment of all invoices for Accounts Receivable
• Provide clerical and administrative support to management as requested

Knowledge and Skill Requirements:

• Preferred Associate's degree in Accounting or Business Administration, or equivalent business experience
• Preferred Quickbooks Online Experience
• Detail Oriented

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• No weekends

Work Location: In person

Salary : $25