Purchasing & Logistics Coordinator

Job Description

Overview:

Eide Machinery Sales, Inc. has been a leader in the Wood Product and Fabrication Industries since 1927. We manufacture, fabricate, and service machinery across North America, and we take pride in our can-do attitude and commitment to excellence.

The Purchasing & Logistics Coordinator will play a critical role in ensuring the smooth operation of our procurement and logistics processes. This position focuses on creating and managing purchase and sales orders, coordinating shipping and receiving activities, and maintaining accurate records. The ideal candidate will have strong clerical and organizational skills, with the ability to manage multiple tasks efficiently and maintain meticulous attention to detail.

Duties and Responsibilities:

• Order Management:
• Create and manage purchase orders (POs) and sales orders (SOs) using Sage Accounting software.
• Ensure all orders are accurate, complete, and processed in a timely manner.
• Logistics Coordination:
• Oversee shipping and receiving activities, ensuring proper documentation (e.g., CI, BOL) and timely delivery of materials.
• Track shipments and resolve any discrepancies or delays with vendors or transportation companies.
• Collaborate with shop managers to ensure necessary parts and materials are available for project timelines.
• Recordkeeping & Reporting:
• Maintain accurate records of procurement, inventory transactions, and shipping/receiving activities.
• Ensure proper handling, storage, and documentation of received materials and outgoing shipments.
• Provide regular updates and reports to leadership on order status, inventory levels, and logistics activities.
• Vendor & Internal Collaboration:
• Communicate effectively with vendors to expedite orders and resolve issues.
• Collaborate with internal teams to ensure materials are available to meet project timelines.
• Process Adherence:
• Follow established procedures meticulously to ensure compliance and efficiency in all purchasing and logistics activities.
• Maintain an organized and efficient workspace, including filing systems and digital records.
  

Requirements:

• Clerical & Organizational Skills:
• Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Exceptional attention to detail and accuracy in recordkeeping.
• Technical Proficiency:
• Experience with Sage Accounting or similar software for managing purchase and sales orders.
• Proficiency in Microsoft Office (Outlook, Excel, Word) for communication and reporting.
• Communication & Collaboration:
• Excellent verbal and written communication skills.
• Ability to work collaboratively with vendors, internal teams, and leadership.
• Problem-Solving:
• Proactive approach to resolving discrepancies, delays, or other issues in the procurement and logistics process.
  

Education and Experience:

• High school diploma or equivalent is required; further education in supply chain management, business administration, or a related field is preferred.
• 2 years of experience in purchasing, logistics, or a related clerical/administrative role.
• Proficiency with inventory management software and Sage Accounting or similar tools is preferred but not required.
• Must demonstrate the ability to work independently and maintain accurate records of procurement and inventory activities.
  
  

Company Description

Serving the Wood Product and Fabrication Industries since 1927, Eide Machinery Sales Inc., a third-generation family-owned business, has continually provided solutions to meet the needs of the industries we serve. We work closely with our manufacturers to support innovation and excellence by supplying production equipment and services for the building components manufacturing industry. Our reputation is built upon exceptional service to our customers from sales through installation.

Serving the Wood Product and Fabrication Industries since 1927, Eide Machinery Sales Inc., a third-generation family-owned business, has continually provided solutions to meet the needs of the industries we serve. We work closely with our manufacturers to support innovation and excellence by supplying production equipment and services for the building components manufacturing industry. Our reputation is built upon exceptional service to our customers from sales through installation.