Executive Administrative Assistant - On-Site

Eiden Systems Consulting seeks a dedicated TS/SCI cleared Executive Administrative Assistant for an upcoming contract. This position will provide critical support across multiple departments within the OUSD A&S.

Key Responsibilities:

• Correspondence Management: Oversee all stages of correspondence signed by the Under Secretary and Deputy Under Secretary of Defense, ensuring alignment with OSD Executive Services protocols for accuracy and compliance.
• Staff Action Oversight: Assign and track staff actions, monitor correspondence preparation, ensure compliance with deadlines, and manage distribution and archiving.
• Office Operations Support: Facilitate daily office functions, including scheduling and coordinating meetings, managing calendars, and overseeing general office logistics.
• Scheduling and Coordination: Manage and update schedules, proactively adjusting as needed. Communicate changes promptly to relevant staff, coordinate with meeting attendees, and support meetings and events.
• Document Review and Preparation: Review all incoming and outgoing correspondence, including presentations and reports. Ensure correct formatting, proofreading, and editing; prepare documents for signature and route through staff via hard copy and CATMS.
• Travel Coordination: Organize travel logistics, including creating detailed travel itineraries, interfacing with hotels, car rentals, travel agencies, and troubleshooting any travel-related issues.
• Expense and Compliance Monitoring: Track travel expenses, ensure actions are compliant with government travel policies, assist with developing and reconciling travel authorizations and vouchers.
• Administrative Support: Update rosters, calendar invites, and address lists; organize team introductions for new employees.
• Task Management: Handle multiple assignments for various team members in a fast-paced work environment.

Required Qualifications:

• Security Clearance: Active Top Secret/SCI (TS/SCI) clearance is required.
• Experience:
  • Level IV: Minimum of 10 years in executive administrative assistance, with at least 3 years supporting DASD, ASD, or USD-level leadership within DoD. Bachelor’s degree required.
  • Level III: Minimum of 5 years in executive-level support with expertise in scheduling, task management, planning, programming, security, and correspondence within DoD. Bachelor’s degree required.

Essential Skills:

• Extensive experience providing executive support within DoD or federal agencies.
• Proficient in managing diverse teams and multiple functional areas across locations.
• Strong command of Microsoft Office Suite, including Word, Excel, and PowerPoint.
• High-level analytical, problem-solving, and organizational skills.
• Exceptional written communication skills, with the ability to deliver quality products under tight deadlines.
• Detail-oriented and self-directed, with adaptability to manage shifting priorities.
• Proven experience in customer relations and managing expectations.
• Professional demeanor with high energy, enthusiasm, and tact; skilled at interacting with senior executives and Pentagon staff.
• Strong interpersonal communication and relationship-building skills.

ESC provides competitive compensation package to included premium health insurance, dental, vision, 401k w/match, life insurance, STD/LTD and more.

ESC also supports a healthy balance of quality work and personal lives

Minimum physical demands for on task positions: Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries, and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

Eiden Systems Consulting will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Eiden Systems Consulting, or (c) consistent with Eiden’s legal duty to furnish information. 41 CFR 60-1.35(c)

ESC is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

NO THIRD PARTIES