Administrative Office Assistant

Overview
We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure smooth operations within the office. This role requires strong time management skills, attention to detail, and the ability to communicate effectively with various stakeholders. The Administrative Assistant will be responsible for a variety of clerical tasks that contribute to the overall efficiency of our organization.

Responsibilities

• Enters, verifies, maintains, and corrects data on the computer.
• Properly accounting for the location of incoming goods.
• Assuring no damaged items are sent or received.
• Receive shipments and sign paperwork upon receipt.
• Inspect the contents of shipments to ensure they are undamaged.
• Verify packages according to order and packing slips.
• Contact sales representative or shipping company if a mistake is identified.
• Label deliveries and allocate them to their designated place.
• Maintain accurate records and assist in inventory control.
• General filing associated with warehouse goods in admin role.
• Update warehouse database with project history.
• Uses Microsoft Office programs, and various web applications.
• Handles warehouse office inquiries, status calls, answers, and return calls.
• Assists with scheduling all work assignments for warehouse personnel.
• Manage daily administrative tasks, including scheduling appointments and maintaining calendars.
• Serve as a personal assistant to executives, providing support in various capacities as needed.
• Answer phone calls with professional phone etiquette and direct inquiries appropriately.
• Assist in filing, typing, and maintaining organized records and documents.
• Greet visitors at the front desk and provide them with necessary information or assistance.
• Perform clerical duties such as data entry, document preparation, and correspondence management.
• Collaborate with team members to ensure efficient office operations.

Qualifications

• Proven experience as a Warehouse Administrative Assistant or similar position.
• Working knowledge of computer programs for entering data.
• Basic math and recording abilities
• Excellent organizational skills
• Great communication and interpersonal abilities
• Keen eye for detail.
• Bilingual candidates are encouraged to apply for enhanced communication capabilities.
• 18 years or older.
• Must be able to pass background check.
• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent clerical skills including typing accuracy and filing proficiency.
• Exceptional phone etiquette and interpersonal skills for effective communication with clients and colleagues.
• Proficient in Microsoft Office Suite or similar software applications.

We look forward to welcoming a proactive Administrative Assistant who is eager to contribute positively to our team!

Job Type: Full-time

Pay: $19.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Morning shift

Work Location: In person

Salary : $20