Administrative Office Assistant (Continuing Education, Business & Tech Educ., & Personal Enrichment)

Salary : $9.67 Hourly

Location : El Paso, TX

Job Type : Part-time

Job Number : PT Pool 2024-2025

Division : VP Instruction & Workforce Education

Opening Date : 07 / 01 / 2024

Closing Date : 6 / 30 / 2025 11 : 59 PM Mountain

Employee Classification : Classified Staff

Position Grade : C

Job Summary

Provide routine clerical support services and routine administrative support.

Essential Functions

Perform routine administrative support duties to include composing and typing routine correspondence. Enter data into computer. Prepare statements, memos, charts, or other documents.

Greet visitors, respond or refer questions, answer and screen telephone calls. Conduct routine research and type routine statistical reports.

Organize and maintain a filing system and file correspondence and other records. Order and maintain supplies and arrange for equipment maintenance.

Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes. Arrange and coordinate travel schedules and reservations.

Perform other duties as assigned.

Qualifications

Required Qualifications :

1. Associate's Degree and one (1) year of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.

NOTE : A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.

2. Experience working with Microsoft Office Suite.

3. Effective organizational and interpersonal skills.

4. Effective customer service and telephone etiquette skills.

5. Effective communication (oral and written) skills.

6. Ability to maintain confidentiality of work related information and materials.

Special Conditions :

1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and / or required by applicable law, and in accordance with the College's policies and procedures.

2. The El Paso Community College is building a pool of Applicants for part-time staff positions. This pool will be accessed when an opening arises. Your application will remain active for approximately one (1) year from July 2024 to June 2025. After this time, you will need to re-apply if you are still interested in remaining a part of the pool.

Other Requirements

Individuals desiring consideration MUST complete and submit an EPCC Application for Employment on-line by the announced deadline.

COPIES OF ACADEMIC TRANSCRIPTS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. Only documents stating 'Transcript' or 'Unofficial Transcript' will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts will not be accepted.

If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.

A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents must be received by the application deadline. Documents received after the application deadline will not be accepted.

Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).

Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework.

Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso County Community College district is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.

The position requires a minimum of an Associate's Degree or equivalent and one (1) year of related experience. Please select the answer that best describes your education and experience.

• Master's Degree and at least six months (.6) of related experience.
• Bachelor's Degree and at six months (.6) of related experience.
• Associate's Degree and at least one (1) year of related experience.
• Sixty (60) college credit hours and at least one (1) year of related experience.
• Thirty (30) college credit hours and at least two (2) years of related experience.
• I have not attended college but have many years of related experience.

Required Question

Salary : $10