Project Coordinator

Company Description
Elder Corporation has been a trusted leader in residential, commercial, energy, and industrial site development for over 65 years. From massive earthmoving and underground utility projects to heavy-duty demolition, thousands of Midwest customers rely on us to deliver projects on time, on budget, and done right.

Headquartered in Des Moines, IA, Elder Corporation offers a casual dress code, full benefits, competitive compensation package, and an innovative atmosphere. We are a large company with a small company, family-friendly feel, and are always encouraging new ideas.

Key Responsibilities:

• Collaborate with Project Managers to provide support for up to 50 projects simultaneously.
• Maintain and update bid logs, prepare bid documents, and assist with the bid process as required.
• Request insurance certificates and bonds for awarded projects.
• Set up new projects in Sage Timberline Software.
• Process change orders by collecting relevant costs from tickets, invoices, and Field Work Orders. Communicate with customers and follow up as necessary.
• Update Contract Schedule of Values and facilitate monthly billing.
• Issue subcontracts to project vendors.
• Process subcontractor invoices and payment vouchers.
• Monitor subcontractors for necessary documents to ensure compliance.
• Process and track submittals using various Project Management software tools.
• Attend Pre-Construction and weekly project meetings as needed.
• Maintain and update project logs (Excel) to track submittals, change orders, rock tickets, and certifications.
• Reconcile job quantities, payments, and billings.
• Ensure the project team has up-to-date drawings.
• Assist Project Managers with project closeout by gathering As-Builts, warranties, bonds, and other necessary documentation.
• Stay current with DOT requirements and ensure project compliance.
• Understand the Iowa One Call system to process locates.
• Additional duties as assigned based on workload.

Qualifications:

• Proficient in Microsoft Office (Outlook, Excel, Word).
• Excellent proofreading and editing skills.
• Willingness to learn and navigate multiple project management software applications.
• Ability to thrive in a fast-paced, dynamic environment and manage multiple projects simultaneously.
• 1 to 2 years of experience in an administrative support role or a similar field; equivalent education, training, or experience may be considered.
• Understanding of Construction Project Accounting Principles and Practices.
• Experience working with construction subcontractor billables.
• Construction experience preferred.

Performance Expectations:

• Demonstrate exceptional organizational and detailed skills.
• Work independently with minimal supervision and take initiative as needed.
• Proactively communicate with customers and companies on behalf of the organization.
• Maintain confidentiality of all business-related information.
• Adapt to both formal and informal business environments.
• Effectively manage deadlines and prioritize tasks.
• Identify and resolve problems in a professional manner.

Benefits

• Medical – PPO or HDHP
• Dental
• Vision
• Life Insurance
• Vacation and Holiday Pay
• 401(k) with a company matching
• Flexible Spending Account/ Health Savings Account
• Long-Term and Short-Term Disability Insurance
• Employee Assistance Program
• Employee Referral Program

Elder Corporation does not accept unsolicited resumes from search firms or agencies. Any resume submitted without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails. 

Elder Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). All prospective employees will be subject to a pre-employment drug screen, pre-employment physical, and a background check.