What are the responsibilities and job description for the Payroll Specialist position at Eldon C. Stutsman, Inc.?
Payroll Specialist
Eldon C. Stutsman, Inc. is hiring for a Payroll Specialist at our Hills, Iowa location! As the Payroll Specialist, you will administer and process weekly and bi-weekly payroll for multiple FEINs. This role will act as the main point of contact for all payroll and timekeeping related inquiries. Additional responsibilities include but are not limited to auditing, balancing and correcting payroll documents, utilizing the HRIS, preparing deduction and/or payment documentation, diagnosing issues and/or errors, resolving any payroll related issues that arise and assisting employees with any questions/concerns. Moreover, this position is responsible for assisting with various company internal audits and providing support to other members of the HR team as necessary.
The Payroll Specialist is a full-time position, on-site at our headquarters in Hills, Iowa daily and reports directly to the Manager of Human Resources.
Who We Are
We’re more than just a family-owned business. We’re built on service, challenged to exceed expectations, and driven to serve our customers for success. Within our eight divisions, you’ll find a diverse offering of career opportunities for every interest and skillset. Our 300 employees have extensive experience in agronomy services, manure handling equipment, feed ingredient distribution, transportation, logistics, precision & application equipment, and grain handling equipment. We are an organization that is committed to giving back to the communities we serve, celebrating our employees in their successes, dedication to our company values, and enabling further education for career advancement. As practices, equipment, and technology continue to advance and shift, we can guarantee our tradition of serving for success remains the same; just as it has since 1934.
Responsibilities:
Timekeeping
The Payroll Specialist is a full-time position, on-site at our headquarters in Hills, Iowa daily and reports directly to the Manager of Human Resources.
Who We Are
We’re more than just a family-owned business. We’re built on service, challenged to exceed expectations, and driven to serve our customers for success. Within our eight divisions, you’ll find a diverse offering of career opportunities for every interest and skillset. Our 300 employees have extensive experience in agronomy services, manure handling equipment, feed ingredient distribution, transportation, logistics, precision & application equipment, and grain handling equipment. We are an organization that is committed to giving back to the communities we serve, celebrating our employees in their successes, dedication to our company values, and enabling further education for career advancement. As practices, equipment, and technology continue to advance and shift, we can guarantee our tradition of serving for success remains the same; just as it has since 1934.
Responsibilities:
Timekeeping
- Acts as the main point of contact for all timekeeping related activities
- Ensures accuracy of all timecards, ongoing, for multiple FEINs
- Monitors employee time off requests and manages balances/payouts accordingly
- Works directly with managers for timekeeping assistance and daily accountability
- Works with managers and employees alike to resolve any time related discrepancies
- Ensures timeliness of weekly/bi-weekly timecard approvals for payroll processing
- Possesses a firm understanding of department differentiations for accurate labor allocations
- Works with the HR Generalist on any upcoming, active or ending leave of absences for timekeeping purposes including but not limited to worker’s compensation, Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), and short-term/long-term disability
- Provides miscellaneous timekeeping reports as requested
Payroll Processing
- Leads, prepares and processes payroll for multiple FEINs including weekly (52) and bi-weekly (26) payroll runs
- Processes wage garnishments in a timely and accurate manner utilizing the HRIS
- Manages and administers applicable employee payroll reimbursements, incentives, bonuses, etc.
- Coordinates internally to ensure items have been returned and accounts are paid to date to further calculate applicable withholdings on final payouts
- Responds timely to employee inquiries around items including but not limited to pay discrepancies, direct deposit accounts and tax withholdings
- Provides ongoing support to users looking for/asking about pay information
- Processes employee termination(s) in the HRIS upon final processing/payouts
- Works with the HR Generalist to ensure accuracy in benefit calculations and deductions ongoing
- Generates all applicable payroll reports upon completion of each processing and audits the data for accuracy and compliance before submitting it to the accounting team
- Performs periodic audits and reconciliations of payroll data to ensure accuracy ongoing
- Works with the HR Generalist to conduct monthly benefit reconciliations for each vendor and compares invoice totals to payroll collections
- Organizes, prepares and processes any additional or special payroll runs that occur throughout the year
- Processes quarter-end and/or year-end reports, as applicable
- Assists in year-end payroll related activities/tasks, as applicable
- Evaluates current payroll processes and identifies areas prone to errors, inefficiencies and finds opportunities for advancement in automation
- Continuously documents payroll processes/procedures and assists in training colleagues on payroll-related tasks and systems
- Prepares miscellaneous reports for the accounting team, management and/or ownership, as requested
Other
- Administers all wage related employment verification requests
- Administers the company sponsored tuition reimbursement program
- Administers state accounts including but not limited to registering for and maintaining withholding tax information, unemployment insurance and new hire records/submissions
- Set up the tax accounts within the HRIS system and other various portals when employees are hired in new states, in collaboration with members of the HR and accounting teams
- Collaborate with and audit the tax set up and payments submitted for each state on a regular basis, including uploading quarterly and/or annual notices in the system, tracking confirmations and confirming updated rate changes
- Administers HR related company communication
- Assists in continuous improvement efforts
- Stays updated on industry best practices and payroll trends including federal, state and local laws and regulations
- Ensures proper retention of all documentation
- Meets turnaround requirements of all assigned tasks
- Other duties as assigned
Requirements:
- Bachelor’s degree in human resources, finance, business or related field; minimum 3 – 5 years payroll processing experience or equivalent combination of education and experience
- Simultaneous payroll processing experience of separate/multiple entities or FEINs is preferred
- Previous work experience in human resources is preferred
- Advanced computer skills including but not limited to data entry, data processing, communication tools and payroll/human resources information systems
- Ability to explain systematic items/transactions such as base pay, taxes and overtime calculations is required
- Problem-solving skills and resourceful thinking
- Basic understanding of federal and state tax laws
- Knowledge of payroll best practices
- Experience with document imaging software
- Ability to read, write and interpret documents
- Ability to speak effectively with individuals and groups of employees
- Ability to add, subtract, multiply, divide and compute rates, ratios and percents
- Must be able to work with a wide variety of people with different personalities and backgrounds
- Maintains the integrity and confidentiality of HR files and records
- Abides by all state and federal laws and guidelines
- Ability to pass a pre-employment drug screen and background check
Benefits: We offer a wide range of employee benefits along with competitive compensation, opportunities for career development, and a dynamic work environment.
- Affordable healthcare coverage for you and your family, including health, dental, and vision insurance
- Flexible Spending Account and Health Savings Account
- Employee Assistance Program
- Long-Term Disability, Short-Term Disability, Basic Life Insurance & Voluntary Life Insurance
- Group Accident, Hospital Indemnity, Cancer and Critical Illness coverage
- Casual dress, with company provided stipend for logo wear
- Tuition Reimbursement Program, including training and seminars for professional development
- 401K Retirement Plan & Profit Sharing
- Bereavement Policy
- Employee Recognition Program, including peer nominated awards and monthly all company lunches
- Paid Time Off, including vacation & sick time, paid holidays, jury duty PTO, and paid time to volunteer in your community
Interested in joining the Stutsman team? Apply today!
Eldon C. Stutsman, Inc. is an Equal Opportunity Employer and is committed to providing all qualified candidates an equal chance to gain employment, free of discrimination and harassment.
