What are the responsibilities and job description for the Executive Office Manager position at Elecnor Hawkeye?
Job Summary:
We are seeking a highly organized and detail-oriented Executive Office Manager to support our C-Suite executives. The ideal candidate will possess exceptional problem-solving skills, advanced proficiency in Excel, and a strong understanding of AI tools. This role requires a high level of confidentiality and discretion, as the Executive Office Manager will be responsible for managing sensitive information and supporting executive decision-making processes.
Key Responsibilities:
- Provide comprehensive administrative support to C-Suite executives, including calendar management, meeting coordination, and travel arrangements.
- Prepare and maintain detailed reports, presentations, and spreadsheets using advanced Excel skills.
- Utilize AI tools to improve operational efficiencies and support data analysis and reporting.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and gather relevant data to assist executives in strategic decision-making.
- Oversee Executive office operations, including maintaining supplies, managing budgets, and liaising with other departments as needed.
- Develop and implement office procedures to enhance overall efficiency and productivity.
- Act as a point of contact for internal and external stakeholders, fostering effective communication on behalf of the executives.
- Monitor project timelines and ensure deadlines are met while maintaining quality and accuracy.
Requirements:
- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Proven experience as an executive assistant or office manager, ideally supporting C-Suite executives.
- Exceptional attention to detail and organizational skills.
- Strong problem-solving abilities and critical thinking skills.
- Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data visualization.
- Familiarity with AI tools and software that enhance productivity and decision-making.
- Outstanding written and verbal communication skills.
- Ability to prioritize tasks and manage multiple assignments in a fast-paced environment.
- Strong sense of confidentiality and integrity in handling sensitive information.
