What are the responsibilities and job description for the Executive Administrative Assistant position at Electronic Waveform Lab INC?
Description
The Opportunity
The Executive Administrative Assistant will report to the Chief Operations Officer and will be primarily responsible for general business activities to include event planning, event coordination and execution, maintaining executive scheduling, and extensive documentation of ongoing projects.
The Company
H-Wave is the very best in drug-free pain relief and rehabilitation! Our team puts patient outcomes above all else, we treat customers and co-workers like family, and we’re passionate and “all-in” for what we get to do every day.
For over 40 years the H-Wave electronic stimulation device has been used to reduce medication usage, manage pain, and speed recovery from surgery or injury. We provide physicians in the VA, workers compensation, auto insurance, and personal injury markets with a more effective drug-free alternative; which helps their patients live a better life, and improves the efficiency and success of physician offices with more satisfied patients.
The Job
- Provide administrative support to the Chief Operations Officer, managing calendar, scheduling appointments, and coordinating meetings (on and off-site) using Outlook.
- Plan and manage company events, including site selection, contract negotiations, and post-event analysis.
- Assist with key projects that run through the executives' office and manage special projects.
- Arrange all aspects of travel; keep executives travel profile up to date, arrange flights, hotels, transportation and prepare all itineraries including handling any travel emergencies.
- Act as an ambassador of the executive team and demonstrate poise and tact under pressure. Handle matters with sound judgement and confidentiality.
Requirements
- Proven success as an Executive Assistant with a minimum 6 years experience working with senior executives, and a minimum of 8 years related work experience.
- Strong computer skills including Microsoft Word, Outlook, Excel, and PowerPoint.
- Experience managing complex event logistics.
- Discretion and maturity given this person will be privy to sensitive and confidential information with the ability to discern whom on the team to work with in order to get projects completed.
- Exceptional teamwork, interpersonal, and communication skills (verbal and written)
- Must be customer service oriented, diplomatic, motivated, and able to work and problem solve resourcefully and independently.
- Sound judgement and flexibility to prioritize and handle multiple assignments at any given time.
- High attention to detail, strong organizational and multi-tasking skills, proactive, positive, strong follow-through, team player, and highly professional.
- Travel Requirement – Up to 15%
Physical Requirements
This is a position that requires frequent sitting or standing, repetitive wrist motions, grasping, speaking, listening, close vision, color vision, and the ability to adjust focus. It also may require occasional lifting, carrying, walking, climbing, kneeling, bending/stooping, twisting, pulling/pushing, walking, bending, stooping, and reaching above the shoulder. Employees in this position must be physically able to efficiently perform the essential functions of the position. Reasonable accommodation will be provided to assist or enable qualified individuals with disabilities to perform the essential functions of the position, upon request.
Salary : $80,000 - $90,000
