What are the responsibilities and job description for the Executive Administrative Assistant position at GoSaaS, Inc.?
Position: Executive Administrative Assistant
Location: Irvine, CA (On-Site)
Job Summary:
GoSaaS is seeking a proactive and detail-oriented Administrative Assistant with 3-5 years of experience to join our dynamic team. This role provides essential support across various departments—including HR, Marketing, Legal, and Finance—to ensure seamless operations and effective coordination. If you thrive in a fast-paced environment and enjoy the challenge of wearing many hats, we’d love to meet you!
Key Responsibilities:
- Administrative Support
- Perform day-to-day administrative tasks such as scheduling meetings, managing calendars, and handling travel arrangements for team members.
- Organize and maintain electronic files, ensuring that all documents are easily accessible and up-to-date.
- Assist in preparing reports, presentations, and communications as needed.
- Human Resources Assistance
- Support HR functions, including onboarding coordination, scheduling interviews, and handling employee documentation.
- Maintain confidential employee records and assist with payroll documentation.
- Marketing Coordination
- Assist with content creation, editing, and proofreading marketing materials.
- Coordinate with external partners or vendors for events, campaigns, and other marketing initiatives.
- Help track metrics and performance of marketing initiatives, assisting in basic reporting.
- Legal & Compliance Support
- Handle contract management, ensuring proper filing and compliance.
- Assist with documentation for legal requirements and help coordinate with external legal advisors as needed.
- Financial Administration
- Process and organize invoices, expenses, and reimbursements with accuracy and timeliness.
- Support budget tracking and provide administrative support for monthly financial reporting.
- Coordinate with the finance team to manage purchase orders and other related documentation.
Qualifications:
- 3-5 years of experience in an administrative role, ideally supporting multiple departments.
- Familiarity with basic functions in HR, Marketing, Legal, and Finance.
- Strong organizational skills and the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools; experience with project management software is a plus.
- Ability to work independently and as part of a team, with a proactive approach to problem-solving.
Preferred Skills:
- Basic knowledge of HR practices, including onboarding and document handling.
- Familiarity with marketing support, such as content editing and event coordination.
- Experience with contract management and legal documentation.
- General understanding of financial processes, including invoices and expense management.
What We Offer:
- A collaborative work environment with a commitment to professional development.
- Opportunities to grow and explore new skill sets across various business functions.
- Flexible work options, including remote work opportunities.
- Competitive salary and benefits package.