Executive Administrative Assistant to CEO

Executive Assistant to the CEO (Me!) at ELECTROSTAR

Location: Houston, TX - 3 miles south of NRG Stadium off South Main {US90}

Salary: $55,000.00 - $85,000.00 per year (possibly more if you’re a Rock Star) Quarterly & Incentive Bonus Opportunities

About ELECTROSTAR and Me: Hi, I'm the CEO of ELECTROSTAR, a fast-growing company in Houston that's making waves in the disaster restoration industry. We've twice earned a spot on the INC. 5000 list of America’s fastest growing private companies, and I recently accepted an invitation to join the INC. Masters program. But enough about me, let’s talk about you joining our team.

Your Role Working with Me: You'll be my Executive Assistant, which means you're essentially my right hand and left brain. I need someone who can keep up with a CEO who's always on the go, manage my oddball schedule and make sure I'm where I need to be, both physically and metaphorically. Also too, I hope you look good in hats because you'll be wearing several in this role!

What I'm Looking For:

• Be my organizational guru. You need to keep tabs on projects, coordinate with our team, and ensure I’m always in the loop.
• Your writing skills need to be top-notch, as you'll be helping me with correspondence, reports, proposals and presentations.
• Handling travel logistics for me or a crew like a pro is key, especially those last-minute trips arranging hotels, cars and air for 40 techs to meet up in Central PA on a snowy Sunday.
• A positive, can-do attitude is essential. You should be ready to dive into big projects and tackle the small tasks with equal enthusiasm.
• Flexibility. It is not uncommon for me to be at the office from noon to 4am. I don’t require that from you, but know this is not a 9-5 job. 10-7 or 11-8 would be great! On the flip side, when I’m on the road you can often WFH on YOUR schedule.
• Will you answer the phone when I call? At 3am? Not to chat... to solve a problem. Will you stay up until 3am to meet deadline on a proposal or invoice?
• You need to keep me focused and on track. I tend to digress. In fact, there was one time…
• Can you produce marketing materials? Guide the website redesign? Oversee completion and deployment of our APP?
• Are you a problem solver? A critical thinker? A team player?
• Are you an Excel and Powerpoint wizard?
• Por cierto, ¡debes ser bilingüe en español!

Your Qualifications:

• You should bring at least 8-10 years of experience in an executive support or upper management role.
• While a college degree is great, I'm more interested in your track record. What have you done? What can you do?
• I can see that you're smart. You don’t doublecheck your work for errors, you doublecheck to see where you can improve it.
• You can follow instructions. You are embarrassed by failure.
• MS Office is your bi***h. You are finally going to transition me from Dropbox to One Point or whatever the heck it is.
• You must type much faster than I talk. Minimum 60wpm.
• Creative? Adobe Illustrator, AfterEffects or any content creation platform proficiency would be super-kewel.
• Skills in QuickBooks and basic bookkeeping knowledge would be advantageous. Precise data entry a must.
• You need to be okay with commuting to our office in Houston 5 days a week.
• Electrostar is a no smoking facility. We both know that smoking is an unhealthy, non-productive waste of time.
• Honesty. Integrity. Discretion. These are not casual words to you. I take them very seriously. Loyalty is demanded and runs both ways.

What's in It for You:

• A dynamic, ever-changing work environment – no boring days here!
• Continuous learning opportunities, take courses on the company's dime and supplement that with lessons you learn while working with a man brash enough to write this job post.
• Competitive salary with additional bonus and incentive opportunities.
• Health insurance – BCBS HMO or PPO with 50% company paid.
• Generous PTO from the get-go.

Please don't apply if:

• You don't know what a pivot table is (or how to make/use one).
• Your thinking is strictly linear.
• You go by the book. Any book. Gumption Rules!
• You rely on spell check.
• You have to think about it too long.
• You don't fit the skillset I have outlined here.

******READ THIS******

How to Apply: 90% of resumes we receive (for any position) on really are totally unqualified. If you are serious about this position, add a cover letter that gives me a glimpse of your personality and writing skills (no AI). Why should I take the time to read your resume if you can't take the time to write me a personal note?? Include your realistic desired 2025 comp package for extra credit. Be ready for a skills assessment and thorough reference checks. I will personally review all applications with cover letters and someone will contact you to set up a Zoom interview

I’m excited to meet the person ready to take on this challenge at ELECTROSTAR (Me!).

Job Type: Full-time

Pay: $55,000.00 - $85,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• What creative and AI tools do you use and for what purpose?
• If you could write your own full-time, M-F work schedule, what would it look like?
• Self-Assess your Excel proficiency from 1 ( What's xl?) to 10 (I can teach a class in macros)

Education:

• Associate (Preferred)

Experience:

• Executive administrative support: 8 years (Preferred)
• QuickBooks: 5 years (Preferred)
• Content or Website creation: 3 years (Preferred)

Language:

• fluent Spanish (Preferred)

Ability to Commute:

• Houston, TX 77025 (Required)

Work Location: In person

Salary : $55,000 - $85,000