What are the responsibilities and job description for the Administrative Coordinator position at Element U.S. Space & Defense?
Summary:
Provides administrative and clerical support to lab. Relieves department managers and /or staff of standard administrative duties. Organize and coordinate office operations and procedures.
Responsible for the efficient and smooth operation of the office space with special emphasis on assisting to provide a productive physical work environment.
Responsibilities:
- Provides administrative support to Operations Department team to include general clerical tasks, i.e., typing, filing, mailings, Dax, etc.
- Develop specific spreadsheet templates
- Greets and receives visitors/calls in a professional, courteous, warm, and enthusiastic manner.
- Places orders for office supplies based on department order forms. Maintains adequate supply of basic office supplies, maintains an inventory of supplies for all copiers, fax machines, printers and postage machines and kitchen supplies
- Receives and provides notification to appropriate staff members of all deliveries and incoming faxes. Sorts company mail operates postage machines as needed
- Responsible for set up of meetings and making sure the conference room is prepared to the presenters request.
- Conduct employment verifications, responsible for maintaining all (hard-copy and electronic) are maintained and updated in accordance with any change in status and employment eligibility, with special emphasis on Forms I-9 and W-4
- Coordinates facility issues including equipment service calls and building maintenance
- Schedule travel for management.
- Other duties as assigned.
Requirements:
- High School Diploma or GED. Associates degree preferred
- Minimum 2 years of experience working as an administrator
- Able to complete moderately difficult to complex administrative tasks
- Excellent Customer Service and ability to work with tight deadlines
- Proficient MS Office skills; basic project management skills
