Payroll & Benefits Manager

Benefits Administration

• Administration of all benefit and retirement programs, including medical, dental, vision, flexible spending accounts, life insurance, short- and long-term disability, wellbeing, leave of absence and 401(k) plan
• Develop and launch communication for the company’s employee benefit programs to optimize impact and understanding and to drive employee engagement and retention.
• Manage the planning and execution of the annual open enrollment process including but not limited to development of plans, employee communications, ensuring completion of employee enrollment and accuracy of records.
• Coordinate daily benefits processing to include enrollments for new hires and life event changes, Cobra, terminations, and oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
• Audit and process invoices for all benefit vendor

Payroll Administration

• Administer, oversee and process bi-weekly payroll to include changes and/or updates for multi-state locations, ensuring pay is processed on time, accurately and in compliance with government regulations
• Prepare reports by collecting, analyzing, and summarizing data and trends
• Attendance tracking: coordinate with managers to ensure missed punches are corrected prior to processing payroll and Acts as the main point of contact for the timekeeping system
• Monitor and validate taxation for state and locals as needed for accurate payroll
• Respond to Verification of Employment request from third parties

General Administration

• Initiate and monitor the administration of onboarding and offboarding processes to ensure that all processes are completed accurately, efficiently, on time and in compliance with state and federal laws
• Process a variety of employment-related data within HRIS systems, including new hires, employee status changes, employee information and other confidential employee data
• Prepares and analyzes reports related to benefits and payroll. Prepares periodic reports for management, as necessary or requested.
• Perform monthly audits, respond to benefit and payroll audit related items and perform non discrimination testing
• Assist in the maintenance of the Human Resources content on the company's Intranet
• Ensure compliance with state and federal law and regulation notices
• You will have a high level of access to confidential and business information and will be expected to maintain a high degree of confidentiality and discretion regarding all matters, data, and documents
• Effective planning, prioritization and productivity skills are required
• Communicate effectively and timely with both internal and external stakeholders, ensuring clear, precise, and accessible communication
• Perform other duties and projects as assigned

Experience and Education

• Bachelor’s degree in human resources, Business Administration or equivalent work experience
• 5 years of experience with the benefits or total rewards programs is required.
• 5 years of experience with payroll is preferred.
• CPP, CEBS or PHR certification preferred
• Understanding and application of Federal, State and Local laws and regulations, including ERISA, HIPAA, PPACA, FMLA, COBRA, ADA, FLSA, and other applicable Labor and/or Tax laws and regulations.
• Proficient with Office Suite software
• Familiar with HRIS technologies; UKG or Workday preferred

California Employee Privacy Policy | Family & Medical Leave Act | Employee Polygraph Protection Act |E-Verify

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