What are the responsibilities and job description for the Assistant Office Manager/Administrative Assistant position at Elevated Mindset Therapy, LLC?
Company Description
Fully licensed mental health private practice that must adhere to strict HIPAA regulations.
Role Description
Assistant office manager / Administrative assistant
This is a temporary role for an Assistant Office Manager / Administrative Assistant at Elevated Mindset Therapy, LLC in Vienna, VA. Ability to move position to part-time or full-time upon evaluation of work performance. The Assistant Office Manager / Administrative Assistant will be responsible for assisting with administrative tasks, managing office supplies, coordinating appointments, onboarding new employees, serving the role as the practice’s HIPAA security officer, supporting the office staff, and marketing the practice.
The person in this role will be responsible for working with the practice owner to develop policies and procedures for private practice HIPAA compliance and will be responsible for researching and recommending technology for PHI compliance, benchmarking processes, and standing up a solution to ensure HIPAA compliance within the private practice. This person will handle various levels of complex administrative work and will be responsible to provide compliance-related training to all levels of staff.
The role of Assistant Office Manager / Administrative Assistant will require a mandatory ability to stay focused under pressure and be able to work effectively in a time-sensitive and fast paced and high demand worksite. It is also of vital importance that the person in this role has the work history and personal confidence to pay keen attention to detail for prolonged periods of time and under high demands.
Typical duties may include (but are not limited to) :
- Developing and Interpreting policies and procedures
- Ensuring privacy policies of PHI are in place and enforced
- Staff training and ongoing communication with stakeholders
- Participation in the selection and maintenance of technology related to PHI compliance
- Maintenance of client records and data in electronic databases
Minimum Requirements :
Bachelors degree and 3 years of administrative / assistant office manager experience with HIPAA compliance practices.
Preferences :
A successful candidate will have 3 or more years of experience in administrative / assistant office manager work with a strong emphasis on HIPAA compliance. A successful candidate will also be experienced in researching, developing, and implementing technological systems, process improvements, and policies.
Additional preferred skills and experience include :
Special Requirements :
Certifications / Training required (or must be attained within twelve months) include : Certified HIPAA Professional (CHP); Certified in Healthcare Privacy Compliance (CHPC); Certified Information Systems Security Professional (CISSP); or equivalent