What are the responsibilities and job description for the Project Coordinator position at Elevator Services Group?
Job Description:
Elevator Services Group is seeking a proactive and detail-oriented Project Coordinator to support our Project Managers and Sales Departments in ensuring that projects are completed on schedule. The ideal candidate will assist in a variety of administrative and operational tasks to facilitate seamless project execution, from issuing purchase orders to coordinating with contractors and vendors. This role requires excellent organizational skills, effective communication, and a strong ability to multitask in a fast-paced environment.
Key Responsibilities:
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Project Scheduling and Coordination:
- Assist Project Managers and Sales Departments in maintaining project schedules and meeting deadlines.
- Coordinate with job supervisors, mechanics, contractors, and vendors to ensure timely ordering, receipt, and delivery of equipment, drawings, samples, and other necessary items.
- Monitor project tasks to ensure adherence to timelines, providing reminders and follow-ups as needed.
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Purchase Orders and Documentation:
- Issue Purchase Orders under the guidance of Project Managers and Supervisors.
- Submit samples, drawings, and cut-sheets to clients and contractors; follow up to obtain timely approvals and address requests for additional information.
- Review, create, and submit required Department of Building documents, including permits and other compliance-related paperwork.
- Ensure that all necessary documents are properly filed in project folders.
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Data and Cost Management:
- Assist Project Managers in reviewing weekly time entries for accuracy on active jobs.
- Review and enter accurate costing data on projects to help maintain financial tracking and budgeting.
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Communication and Coordination:
- Facilitate communication between internal teams and external stakeholders, including clients, contractors, and vendors.
- Follow up with clients, general contractors, and consultants for necessary approvals and information.
- Coordinate with supervisors to manage deliveries and other operational needs.
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Calendar and System Management:
- Maintain and update project calendars to track schedules, meetings, and deadlines.
- Enter and manage project information in systems like Fieldboss, ensuring data accuracy and accessibility.
Qualifications:
- Proven experience in project coordination or administrative roles, preferably in construction or elevator services.
- Strong knowledge of project management software (e.g., Fieldboss, GoCo) and proficiency with Microsoft Office Suite.
- Excellent organizational skills with attention to detail and the ability to handle multiple priorities.
- Effective communication and follow-up skills to collaborate with internal and external stakeholders.
- Familiarity with issuing purchase orders and managing project-related documentation.
- Ability to work independently and collaboratively in a dynamic environment.
Physical Requirements:
- Ability to lift and carry materials weighing up to 25 lbs occasionally.
- Comfortable working in an office environment with occasional visits to job sites.
Benefits:
- Competitive salary
- Comprehensive health, dental, and vision insurance
- Paid time off and holiday pay
- Opportunities for career growth and professional development
Join our team as a Project Coordinator and play a vital role in delivering exceptional project outcomes. Apply now to become part of a fast-growing and dynamic organization!
