What are the responsibilities and job description for the Judicial Support Administrator 2 (Mental Health Coordinator) - Circuit Criminal Div. (County Funded) position at Eleventh Judicial Circuit of Florida?
Description
Salary is Non-Negotiable. The successful candidate will be hired at the minimum salary.
The Mental Health Coordinator oversees the daily operations of the Mental Health Administrator's Office, managing services for justice-involved individuals with mental health and intellectual disabilities. Responsibilities include supervising a team of six, developing procedures, ensuring policy adherence, analyzing data for efficiency improvements, and preparing regular reports. The role involves participation in workgroup meetings, court attendance when necessary, and onboarding judges. The coordinator ensures the processing of court-ordered evaluations, arranges transportation, collaborates with a multidisciplinary team for placement, and monitors clients on Conditional Release Plans. Acting as a liaison, this position facilitates communication among departments, courts, central admissions, forensic facilities, transportation units, and legal offices. Reporting to the Director and Assistant Director of Circuit Criminal Operations, the role becomes eligible for a hybrid work arrangement after 90 days, following Circuit policies.
Responsibilities
- Manages and guides staff, including recruitment processes, training initiatives, task allocation, performance assessments, disciplinary procedures, and termination recommendations.
- Conducts regular comprehensive employee performance evaluations, reviews, and authorizes timesheets, and evaluates and approves leave requests.
- Supervises office operations and workflow, ensuring an updated mental health database for accurate statistical reporting and performance metrics.
- Collects, analyzes, and supervises data compilation for periodic and special reports documenting area-specific activities.
- Handles diverse administrative duties, such as processing court orders and evaluations, managing expert evaluations and hospital reports for court submission. Digitizes and uploads documents into the mental health database, prepares commitment packages, and aids the state attorney and public defender in managing paperwork for mentally ill clients, ensuring appropriate placement.
- Designs and produces program materials including staff training modules, procedural checklists, manuals, and protocols.
- Delivers ongoing in-service training to staff covering program policies, court procedures, and operational processes.
- Contributes to the development and implementation of operational policies and procedures to optimize program efficacy. Monitors staff adherence to relevant regulations, statutes, and policies, providing necessary interpretations when needed.
- Serves as a liaison among the court, Department of Children and Families (DCF), Agency of Persons with Disabilities (APD), Miami Dade Forensic Alternative Center (MDFAC), Miami Dade County Department of Corrections (MDCR), Miami Dade Clerk of Courts (COC), State Attorney's Office (SAO), Public Defender's Office (PDO), Regional Counsel Attorneys (RCA), private attorneys, mental health professionals, and Thriving Minds (formerly South Florida Behavioral Health Network - SFBHN).
- Collaborates closely with the COC to ensure accuracy and timely documentation of court records.
- Cultivates and sustains professional relationships with court personnel and the broader community.
- Participates in and leads staff or professional meetings with partner agencies to facilitate information exchange and implement necessary procedural updates. Maintains open communication channels with the director and/or assistant director, providing regular monthly reports.
- Manages court expert witness files and supports the preparation of experts for their role as court witnesses.
- Attends technical or professional workshops and seminars to enhance skillset.
- Performs related work as required.
Qualifications
- Bachelor’s degree in business administration, public administration, psychology, criminology, social work, law, or a closely related field.
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Four (4) years of related work experience.
- A Juris Doctor degree may substitute for up to three (3) years of related work experience.
- Two (2) years of supervisory experience.
- Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
Knowledge, Skills, and Abilities (KSAs):
- Proficient in laws, court procedures, and legal documents.
- Capable of making decisions aligned with laws, regulations, and departmental policies.
- Knowledge about the organization, operation, function, and jurisdiction of the assigned court.
- Extensive knowledge of community resources.
- Familiar with modern case management techniques.
- Proficient in demonstrating excellent writing and verbal skills, utilizing correct English grammar, spelling, and punctuation. Capable of expressing ideas clearly and concisely, particularly in presentations.
- Proficient in supervising staff by setting work procedures, assigning duties, cultivating positive relations, ensuring efficiency, and conducting fair and consistent employee evaluations.
- Skilled in managing interactions with the public, especially individuals under stress, with courtesy, tact, and patience.
- Skilled in establishing and maintaining effective relationships with judiciary, court administration, personnel, and the public.
- Proficient in Microsoft Office Suite, including Word, Excel, and database applications.
- Capable of gathering, analyzing data, uncovering facts, applying sound judgment for program priorities and generating statistical reports and projections.
- Able to oversee processes, guide initiatives, and steer employees towards goal achievement.
- Collaborative team player with a willingness to learn and integrate new knowledge.
- Self-directed and able to establish work priorities with minimal supervision.
- Objective, fair, logical, and consistent in decision-making.
- Creative and innovative in problem-solving and decision-making.
- Proficient in conveying thoughtful and clear messages to various stakeholders.
Working Conditions/Physical Demands/Licenses Certifications
Working Conditions:
- Moderate noise; business office setting.
Physical Demands:
- Work involves a significant amount of standing, walking, sitting, talking, listening, stooping, and reaching with hands and arms; must be able to transfer up to 10 pounds.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. We also offer hybrid remote/onsite work schedules for certain positions throughout the Court. To determine if the job you wish to apply for is eligible for a partial remote work schedule, please review the job announcement for that position.
Part-time employees and those hired into "Other Personal Services" (OPS) positions may also be eligible for certain benefits depending upon the number of hours worked per week.
