What are the responsibilities and job description for the Temp Project Assistant position at Elevo?
Temp Project Assistant
Job Type: Full-Time Temp, Hybrid (60% WFH, 40% In-Person)
Location: San Diego, CA
Pay: $30 to $50 per hour
Elevo’s mission is to transform the well-being of students so they look forward to coming to school. Our WASC-accredited curriculum engages students and fosters social-emotional learning through fun, physically active games, sports, and enrichment activities focused on arts, humanities, and STEM. The services we provide include the Expanded Learning Opportunities Program, Before & After School Programs, Summer & Intersession Programs, and so much more. Our programs offer opportunities to learn, move, and thrive together beyond classroom walls while developing essential life skills. We continue to build our capacity as we expand our programs to more districts.
The Role
We are seeking a highly organized and proactive Project Assistant to support our Microsoft Migration project. This role will focus exclusively on the migration initiative, ensuring seamless coordination and execution of project-related tasks. The ideal candidate will attend key meetings, liaise with technology leaders, and deliver actionable insights and documentation.
Key Responsibilities:
- Executive Support: Provide direct administrative support to technology leaders, ensuring smooth communication and organization throughout the project.
- Meeting Coordination & Facilitation: Schedule, organize, and attend key meetings, including those with stakeholders and leadership. Prepare agendas, take detailed notes, and ensure action items are followed through.
- Project Support & Documentation: Maintain and track project timelines, deliverables, and key milestones. Ensure proper documentation of project decisions, status updates, and next steps.
- Stakeholder Communication: Serves as a point of contact between executives, project teams, and external partners, ensuring alignment and clarity.
- Follow-Up & Task Management: Track outstanding tasks, deadlines, and commitments, proactively identifying and addressing any roadblocks.
- Research & Data Analysis: Gather and synthesize relevant information to support project planning and decision-making.
- Administrative Coordination: Manage executive calendars, arrange travel, process expense reports, and provide additional logistical support as needed.
Qualifications:
- Experience: Minimum 4 years of experience as an Executive Assistant, preferably in a technology, corporate, or project management environment. Experience supporting senior executives is highly preferred.
- Technical Proficiency: Strong command of Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams, and SharePoint).
- Familiarity with project management tools (Asana, Smartsheet, Monday.com, or similar) is a plus.
Skills & Attributes:
- Highly organized, detail-oriented, and proactive in problem-solving.
- Excellent written and verbal communication skills with the ability to synthesize complex information.
- Ability to handle sensitive and confidential information with discretion.
- Comfortable working in fast-paced, deadline-driven environments.
- Education: A Bachelor's degree in Business Administration, Project Management, or a related field is preferred but not required
This position's target pay range is $30 - $50 per hour. Final pay determinations may depend on various factors, including, but not limited to, experience level, education, geographical location, knowledge, and skills. Elevo is committed to creating a diverse work environment and is proud to be an equal-opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability, age, or veteran status. Elevo is an e-verify employer. Read Elevo's Privacy Policy HERE.
Salary : $30 - $50
