Office Manager

Position Overview:

Elford, Inc. has an opening for an Office Coordinator to support the administrative and operational activities in our Charlotte office. In this position, you would play a crucial role in maintaining an efficient office environment while also assisting day to day financial tasks.

Office Administration:

· Consistently maintain, coordinate, and implement office policies and procedures to keep an organized and efficient workplace.

· Manage office supplies, equipment, and inventory (including ice, cleaning supplies, paper products, etc.), ensuring adequate stock levels and cost-effective procurement.

· Coordinate and schedule meetings, trainings, appointments, and travel arrangements for staff members.

· Handle applicable incoming and outgoing correspondence, including mail, emails, and phone calls; transfer any communication to the appropriate internal employee to handle requests.

· Ensure visitors have a pleasant, professional, and helpful experience.

Facilities Management:

· Oversee the maintenance and cleanliness of the office premises, ensuring a safe and pleasant working environment.

· Liaise with property manager for facility repairs, maintenance

· Manage office security measures, including access fobs and key cards

· Ensure conference rooms are stocked, well maintained, and clean for meetings throughout the day.

Personnel Coordination:

· Assist with coordination and facilitation of employee events, meetings, and training programs.

· Ensure employees have adequate supplies at their workstations (name plates, business cards, initial office supplies upon onboarding, etc.).

· Partner with Human Resources to onboard new hires.

Financial Support:

· Assist in budget planning, as well as manage and monitor budget spend, including watching office expenses and reconciling invoices.

· When appropriate, process and track invoices, expense reports, and reimbursements.

· Collaborate with the finance department to ensure accurate financial record-keeping.

· Support Project Managers verifying accuracy of Pre-Construction information, reports, daily journals, schedule updates.

· Serve as administrative support for both Pre-Construction, Operations and Field Operations teams

· Attend weekly jobsite huddles to report job transactions, financial reviews, expense reports, and forecast accuracy.