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Accounts Payable Coordinator I

Elgin Community College
Elgin, IL Full Time
POSTED ON 3/8/2025
AVAILABLE BEFORE 6/7/2025

Job Summary :

An employee in this classification performs Accounts Payable functions according to established procedures and accounting principles. They handle all related A / P transactions, reconciliations, verifications, and audits. Additionally, they coordinate the daily work of the Accounts Payable Specialist to ensure the accurate and timely payment of all invoices. General supervision is provided by assigned manager.

Required Knowledge, Skills & Abilities :

  • Associate's degree (AA) or equivalent from two-year college or technical school; or equivalent combination of education and / or experience.
  • Five years general accounting or accounts payable experience required.
  • Excellent written and oral communication skills.
  • Proficiency in the use of accounting software and Microsoft Office Software (Word, Excel and Outlook).
  • Ability to work a flexible schedule which includes days / evenings / weekends as needed by the department

Desired Knowledge, Skills & Abilities :

Essential Duties :

  • Audit invoices and vouchers to ensure accuracy. Verify vendor statements and handle all correspondence with vendors, staff and students.
  • Coordinate daily work load for the Accounts Payable Specialist, ensuring accuracy and consistency in assigned responsibilities.
  • Enter all information into system. Verify details to the Accounts Payable system, including balancing budget, special handling and check distribution.
  • Assist in annual tax reporting to maintain compliance with Internal Revenue Service regulations. Prepare filing reports and follow-up with IRS.
  • Void and re-issue checks, request stop payments as needed, and process voided vouchers.
  • Maintain Accounts Payable files to ensure accuracy in reporting.
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