On-Site Community Administrator

The On-Site Community Administrator is primarily responsible for planning events and parties for the community with tasks such as purchasing supplies, ordering catering, and hiring entertainment. They will help to set up and clean up for events in the community. They are also the point of contact for vendors and homeowners within the community.

Essential Functions:

• Plan events and parties for the community
• Purchase party supplies as needed, including all needed food items, tablecloths, napkins, plastic ware, plates, cups, decorations, fuel canisters and foil pans
• Purchase clubhouse supplies including paper towels, toilet paper, hand towels, gym equipment wipes, soap for bathrooms, garbage bags, coffee, coffee creamers, sugar, sweeteners, bottled water, soda, snack bags, plastic bags, foil, plastic wrap, kitchen sponges and dish soap.
• Order and pick up catering depending on the event and the number of people attending via email RSVPs
• Hire and pay entertainment
• Set up tables and chairs prior to events
• Assist with cleaning up after the event including vacuuming the event room
• Ensure trash is collected and put cans to the curb for weekly pickup
• POC for all vendors at clubhouse and pool, including cleaners, pest control, gym equipment servicing, fire inspections, pool maintenance, trash pickup, and any other vendors called for service
• POC for residents with questions regarding clubhouse activities or issues
• Update and maintain email distribution list for current and incoming new residents
• Update and maintain community directory with names, addresses, emails and phone numbers
• Communicate about events, organize game nights, assist with communicating with individual club events, post sign-up sheets for potluck events, provide information and answer questions via email or text
• Update, maintain and distribute community Google calendar with events and meetings
• Work with social committee formed this year to gather ideas for events
• Purchase needed items for clubhouse, including furniture, games, tables and chairs for events, clock, pool thermometer, pool chairs, grill
• POC with HOA manager for activities and issues
• Distribute HOA documents needed for clubhouse reservation for private parties
• Hired cleaners and pest control and paid water bills as needed.
• Retain receipts for all purchased items or services and submit them to HOA for reimbursement
• Communicate, as needed, with Rusty Ange the community developer
• Clean poolside tables and chairs prior to outdoor events
• Field questions unrelated to event coordinator back to the HO

Non-essential functions:

• Additional duties as assigned

Experience:

• One (1) year of paid, professional experience working in a Receptionist, Administrative Support, and/or Customer Service role.

Knowledge, Skills, and Attributes

• Excellent customer service and communication skills.
• Ability to offer administrative support.
• Ability to elicit information from callers and visitors in a professional and efficient manner.
• Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
• Exceptional organization and tracking skills.
• Ability to function efficiently in a high volume, fast-paced environment.
• Ability to proficiently utilize computer programs and company database systems, including internet and e-mail systems.
• Ability to interact, communicate and work positively and effectively with staff and residents at all levels.

Working Conditions:

Work is performed inside an office environment. The level of noise is usually moderate, and temperature is controlled.

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 20 per week

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 1 year (Preferred)
• Customer service: 1 year (Required)

Work Location: In person

Salary : $20