Site Administrator

Position: Site Administrator

Reports to: Facility Manager

Department: Industrial Services Auto Americas

Position Purpose: Complete the scheduled tasks to standard.

Essential Duties and Responsibilities:

• Manage general office administration: filing, copying, faxing, sending and receiving packages.
• Screening all telephone calls, inquires, requests, and handling as necessary.
• Provide information by answering questions and requests by the customer, Voith Corporate Office and the local Voith staff.
• Site contact for basic accounting related tasks, e.g., processing invoices, payroll, data entry tasks, billing and purchases of most site equipment and supplies.
• Maintain an inventory of office supplies and other administrative tasks as required.
• Support management projects as required.
• Track and investigate receivables.
• Complete and maintain site KPI metrics.
• Maintain safety performance charts and data.
• Coordinate site employee activities.
• Update standardized work and other schedules from operations group leads.
• Complete division and site reporting as required.
• Organize all aspects of the office and ensure professionalism.
• Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word and Excel.

Competencies:

• Customer Service Orientation- Satisfying customers.
• Adaptability- Willingness to deal with unexpected challenges or circumstances.
Active Listening
• - Giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.

Knowledge, Skills, and Abilities:

• Ability to manage office administrative processes.
• Professional attitude and organizational abilities.
• Ability to work with minimum supervision.

Position Requirements:

• A minimum of 2 years of progressive responsibilities in Office Administration preferably in a manufacturing environment.
• Computer Skills (Microsoft Office Word and Excel) are required.
• Purchasing and Billing experience.
• Payroll experience a plus.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job.

• The employee is also required to talk and/or hear in an industrial setting (noise level is moderate). The employee is frequently required to stand and walk on concrete surface from 4-8 hours. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.
• The vision requirements: close vision, distance vision, peripheral vision, and depth perception and focus adjustment.