Executive Assistant / Grants Administrator

Our client is seeking a highly organized and proactive Executive Assistant / Grants Administrator for a hybrid, long-term temporary role through April 2026 . This position combines executive-level administrative support with grants management responsibilities, ensuring seamless operations for senior leadership while overseeing the full lifecycle of grant administration.

Our client is a well-established, mission-driven foundation dedicated to protecting and restoring the health of the Chesapeake and Atlantic Coastal Bays—among the most ecologically diverse and productive estuary systems in the United States. Through strategic initiatives and partnerships, they work to address critical environmental challenges and safeguard these fragile ecosystems for future generations.

Key Responsibilities

• Manage executive calendars, schedule meetings, coordinate appointments, and arrange travel.
• Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Coordinate board meetings, including agenda preparation, meeting materials, and taking minutes.
• Assist in planning and coordinating events, conferences, and special projects.
• Compile and process expense reports and reimbursements.
• Manages the full lifecycle of grant administration, including application processing, compliance monitoring, budget tracking, and reporting
• Maintain accurate grant records and documentation within the grants management system.
• Work closely with program staff to align grant funding with strategic priorities.
• Ensure compliance with legal and regulatory requirements related to grant funding.
• Coordinate grant review meetings, prepare meeting materials, and document decisions.

Qualifications :

If you are an experienced administrative professional with a passion for nonprofit work and environmental conservation, we encourage you to apply.