What are the responsibilities and job description for the Administrative Assistant Project Coordinator position at Elite Placement Group, Inc.?
Project Coordinator/Administrative Assistant
(Temporary 6-month, with the opportunity for hire)
Santa Monica, CA | Full-Time-Temporary | On-Site
We’re looking for a proactive, detail-oriented Project Coordinator to join a fast-paced project management team supporting high-impact initiatives in real estate and financial advisory services.
This role is ideal for a resourceful and organized professional who thrives in collaborative environments and is motivated to drive projects forward from inception to completion. If you’re someone who enjoys being the hub of activity—keeping people and plans aligned—this could be your next great opportunity.
What You’ll Do:
- Coordinate and support multiple projects across various workstreams
- Schedule and prepare meetings with key stakeholders
- Transcribe and distribute detailed meeting minutes
- Maintain project plans in Smartsheet and follow up on action items
- Assist with testing and feedback consolidation during key phases
- Format documents, create presentations, and generate job aids and user guides
- Serve as the point of contact for internal project communication
- Support stakeholders with administrative tasks, such as data entry and correspondence
What You Bring:
- Bachelor’s degree (required)
- 3 years of corporate experience in project coordination or administrative support
- Strong initiative and ability to manage deadlines with accuracy
- Excellent organizational and communication skills
- Proficiency with Microsoft 365 (Excel, PowerPoint, Teams)
- Experience with Smartsheet or other project management tools
- Understanding of project management concepts including change management and reporting
- Bonus: Experience with Concur and Microsoft CoPilot
What You’ll Love:
- A collaborative team that values problem-solving and innovation
- A mission-driven environment with high visibility across projects
- Opportunity to grow your project coordination skills in a leading industry setting
We will consider for employment, qualified applicants with criminal histories in a manner consistent with
Salary : $70,000 - $80,000
