What are the responsibilities and job description for the Administrative Assistant-Healthcare (Bilingual) position at Elite Services?
Administrative Assistant-Healthcare (Bilingual)
Palm Springs, CA, USA
Employment Type : Full-Time
Benefits Offered 401K, Dental, Medical, Vision
Compensation $23 to $26 per hour
Job Purpose
Provide administrative support for the administrative and medical education department, with the ability to gain an understanding of operations, pivot between various tasks, and identify and implement the necessary steps required to transform ideas into practice. Receive information requests and perform clerical functions such as preparing correspondence, receiving visitors / patients, arranging conference calls, and scheduling meetings.
Positively influences the company's culture by modeling leadership traits that promote respect for people, embraces continuous improvement and helps promote achievement in daily operation of the business. The primary goal is to ensure the smooth and efficient operation of the department's activities and initiatives related to medical education and administration.
Primary Job Responsibilities
- Serves as the Administrative Assistant, collaborating with other administrative staff and providing support to the medical education and administration departments. Assist with coordinating onboarding steps for resident physicians.
- Prepare, print, and send material for weekly educational activities.
- Organize and maintain confidential and sensitive information, including files, records, and databases. Maintain and distribute site schedules to all applicable sites, providers, and administrative staff.
- Perform medical front office duties. Answer telephone, routine medical and administrative inquiries, and direct callers to appropriate personnel or departments. Ensure all voicemails are addressed.
- Maintain office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, and verifying supplies' receipts to ensure supplies are available and organized.
- Maintain office equipment by troubleshooting malfunctions, calling for and expediting repairs to ensure equipment is operational.
- Respond to correspondence from internal and external inquiries, such as providing additional information when requested (e.g. medical records, billing records).
- Assist with the completion of FMLA and CA EDD unemployment applications.
- Other duties that may arise occasionally and are assigned to the employee.
Additional Work Activities
Skills
Salary : $23 - $26
