What are the responsibilities and job description for the Assistant School Business Administrator position at Elizabeth Public Schools?
ELIZABETH BOARD OF EDUCATION
Elizabeth, New Jersey
JOB DESCRIPTION
TITLE: Assistant School Business Administrator
QUALIFICATIONS:
- Valid New Jersey School Business Administrator Certification or Eligibility.
- A Bachelor’s Degree from an accredited college or university with a major in business administration or a related field; Master’s in Business Administration preferred.
- At least five (5) years’ experience in an accounting related field with experience in school finance either as a school board employee or school auditor (CPA preferred).
- Proficiency in the use of a computer system and software appropriate for Accounting, word processing, database, spreadsheet, and payroll.
- Knowledge of/experience in GAAP budgeting, GASB, insurance, policies, regulations, and grant development.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
- Required criminal history background check and proof of US citizenship or legal resident alien status.
REPORTS TO:
School Business Administrator/Board Secretary
PERFORMANCE RESPONSIBILITIES:
- Assists the School Business Administrator/Board Secretary in the budget preparation, administration, supervision, and control of the budget.
- Assists with the preparation of the monthly report of the School Business Administrator/Board Secretary in accordance with state law and district procedures.
- Expedites the annual audit by serving as liaison with the Board-approved auditor and providing records as requested.
- Recommends appropriate policies and policy changes to the School Business Administrator/Board Secretary for the Superintendent’s approval and recommends administrative procedures to implement those policies.
- Ensures that the utilization of state and federal grants is completed in accordance with regulations and that appropriate financial records are maintained.
- Assists the School Business Administrator/Board Secretary in ensuring that district practices reflect appropriate financial records are maintained.
- Oversees the implementation of GAAP and GASB in accordance with state and federal law and district procedures.
- Supervises the accounting, payroll, and accounts payable departments in the absence of the School Business Administrator/Board Secretary.
- Acts as the School Business Administrator/Board Secretary in his/her absence. School Business Administrator/Board Secretary.
- Assists the School Business Administrator/Board Secretary in the performance of his/her duties as the Secretary to the Board of Education as needed.
- Performs other related duties as may be assigned by the School Business Administrator/Board Secretary.
TERMS OF EMPLOYMENT:
Twelve (12) months; non-tenurable
Evaluated by the School Business Administrator/Board Secretary consistent with statute, codes of the State and policies, rules, and regulations established by the Board of Education.
Date Approved: January 14, 2025
