Assistant School Business Administrator

ELIZABETH BOARD OF EDUCATION

Elizabeth, New Jersey

JOB DESCRIPTION

TITLE:                                   Assistant School Business Administrator

QUALIFICATIONS:

1. Valid New Jersey School Business Administrator Certification or Eligibility.

1. A Bachelor’s Degree from an accredited college or university with a major in business administration or a related field; Master’s in Business Administration preferred.

1. At least five (5) years’ experience in an accounting related field with experience in school finance either as a school board employee or school auditor (CPA preferred).

1. Proficiency in the use of a computer system and software appropriate for Accounting, word processing, database, spreadsheet, and payroll.

1. Knowledge of/experience in GAAP budgeting, GASB, insurance, policies, regulations, and grant development.

1. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

1. Required criminal history background check and proof of US citizenship or legal resident alien status.

REPORTS TO:                    

School Business Administrator/Board Secretary

PERFORMANCE RESPONSIBILITIES:

1. Assists the School Business Administrator/Board Secretary in the budget preparation, administration, supervision, and control of the budget.

1. Assists with the preparation of the monthly report of the School Business Administrator/Board Secretary in accordance with state law and district procedures.

1. Expedites the annual audit by serving as liaison with the Board-approved auditor and providing records as requested.

1. Recommends appropriate policies and policy changes to the School Business Administrator/Board Secretary for the Superintendent’s approval and recommends administrative procedures to implement those policies.

1. Ensures that the utilization of state and federal grants is completed in accordance with regulations and that appropriate financial records are maintained.

1. Assists the School Business Administrator/Board Secretary in ensuring that district practices reflect appropriate financial records are maintained.

1. Oversees the implementation of GAAP and GASB in accordance with state and federal law and district procedures.

1. Supervises the accounting, payroll, and accounts payable departments in the absence of the School Business Administrator/Board Secretary.

1. Acts as the School Business Administrator/Board Secretary in his/her absence. School Business Administrator/Board Secretary.

1. Assists the School Business Administrator/Board Secretary in the performance of his/her duties as the Secretary to the Board of Education as needed.

1. Performs other related duties as may be assigned by the School Business Administrator/Board Secretary.

TERMS OF EMPLOYMENT:

Twelve (12) months; non-tenurable

Evaluated by the School Business Administrator/Board Secretary consistent with statute, codes of the State and policies, rules, and regulations established by the Board of Education.

Date Approved:         January 14, 2025

Salary : $220,000 - $227,000