ADMINISTRATIVE ASSISTANT (BUILDING)

ELIZABETHTOWN AREA SCHOOL DISTRICT

POSITION TITLE: Administrative Assistant – Building

STATUS: Twelve (12) Month position; Hours as assigned

DEPARTMENT: Secondary/Elementary

EMPLOYMENT TYPE: Non Exempt

BUILDING: East High Elementary

REPORTS TO: Administrator/Principal

CATEGORY: Support

SUPERVISES: None

MINIMUM PAY RATE: $16.48/hour

General Responsibilities/Job Summary:

This is full performance clerical work. Duties involve a variety of office support responsibilities performed at this level either in school buildings generally or for a functional program.

Work is supervised by an administrative superior. Assignments are stable in nature and are carried out in accordance with existing instructions, precedents, practices, and procedures.

Essential Functions/Duties:

· Draft, modify, and disseminate basic school bus routes and special runs; assigns students to buses and student identification numbers; records names of student riders; as needed; keeps program records and completes and submits state reports; warehouses materials

· Maintain and update the District student record management system; periodically review student data and correct any errors; manage, organize and update student and staff historical records; oversee and manage enrollment for all students K-12; communicate with families, staff and the community on all issues regarding enrollment; work with the Home and School Visitor on attendance reporting

· Maintain various school records (employees, students, attendance, lunch count, free and reduced lunch, athletics, equipment, discipline, etc.) and prepares related reports

· Process student enrollment changes

· Input data and maintain databases

· Maintain inventory; as requested, order and distribute supplies

· Maintain and publish school calendar of events; schedule conferences; solicit volunteers for activities

· Maintain and update student and staff historical records

· Coordinate and complete enrollment of all new students K-12

· Maintain petty cash and related fiscal records

· Verify free and reduced price meal applications

· Assist parents and students with account information, refunds and transfers

· Assist staff with departmental and district policies and procedures

· Prepare and follow-up on purchase orders for building/department

· Complete and issue student working papers

· Handle building/department emergencies

· Accurately word process correspondence, report, memoranda, forms, agendas, program data, financial information, announcements, booklets, and schedules; desktop publishes newsletters and flyers

· Greet office visitors and answer the telephone; determine purpose of contact and responds to inquiries within area of responsibility or refers person to the appropriate staff member

· Operate public address system; place outgoing calls

· Receive, open, sort, and distribute incoming and prepare outgoing mail

· Establish, maintain, and retrieve data from, manual and automated files

· Duplicate, collate, and distribute materials

· Operate standard office and office specific equipment

· Assist in preparation of attendance tracking

· Attend work regularly and on time, and complete assigned tasks

Additional Duties:

· Perform other related duties as assigned by supervisor(s)

Knowledge, Skills and Abilities:

· Knowledge of clerical principles and practices

· Knowledge of modern office principles and practices

· Skill in the use of standard office equipment

· Ability to expeditiously learn school or program operations, policies and procedures

· Ability to understand and effectively follow oral and written instructions

· Ability to perform basic math using whole numbers, common fractions, and decimals consistent with the duties of this position

· Ability to learn and effectively utilize computers, and software especially as systems are upgraded

· Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions, and perform duties and tasks at expected levels of professionalism

· Ability to learn and upgrade job skills in order to meet changing demands of the position

· Excellent computer and keyboarding skills

· Ability to meet strict deadlines

· Proficient in use of databases and data entry

· Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback

· Ability to maintain confidentiality in all aspects of work and in working relations with associates, district staff, and vendors

· Ability to correctly word process and enter data at an acceptable rate of speed

· Ability to maintain manual and automated files

· Ability to compute data accurately

· Ability to maintain standard school or program office records and to prepare related reports

· Ability to stand, walk, sit, stoop, bend, reach, handle, finger, talk, hear, see; and may be required to lift and carry up to 25 pounds

· Ability to establish and maintain effective working relations with the public, office clientele, government and school officials, media, community agencies, venders and their employees, and associates

Minimum Qualifications:

· Education and Training: High school diploma

· Experience: Two years of progressively responsible clerical or office assistant experience; any equivalent combination of acceptable education and experience

· Required Certification/Licenses:

· Travel Requirements:

Working Conditions:

· School setting, including offices, hallways and school grounds

Evaluation:

Performance will be evaluated annually in accordance with the provisions of the applicable policies of the Elizabethtown Area School District

INDIVIDUALS INTERESTED IN THIS POSITION SHOULD APPLY ONLINE AT WWW.ETOWNSCHOOLS.ORG.

The above job description is intended to describe the general nature and level of work being performed by employees assigned to this job title. This is not a comprehensive or exhaustive list of all job duties and responsibilities. Employees may be expected to perform tasks that are not included in the job description. The Elizabethtown Area School District reserves the right to amend or change job responsibilities as needed to support the best interests of students, employees and communities within the District.

Job Type: Full-time

Pay: $16.48 - $20.28 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Office Assistant: 2 years (Preferred)

Work Location: In person

Salary : $16 - $20