Secretary/Bookkeeper (Elementary School)

SALARY SCHEDULE/GRADE

Classified

CONTRACTED DAYS AND/OR HOURS

220 days

POSITION SUMMARY

To assure smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized.

PERFORMANCE RESPONSIBILITIES

Maintains and submits reports for time cards, leave affidavits, and attendance on all 

building personnel for Central Office verification

Oversees substitute electronic program to fill absent teacher positions maintains substitute 

attendance and submits reports/files to the building administrator.

Routes interoffice, interschool and all other mail to proper channels on a daily basis.

Receives and routes all incoming calls or relays messages when feasible.

Maintains log of visitors, picked up students and students signing into school..

Serves as the Notary Public for the purpose of verifying Leave Affidavit forms.

Takes inventory of supplies and orders as needed for office and teachers.

Maintains records for and prepares weekly, monthly, and annual reports.

Performs the usual office routings and practices associated with a busy yet productive and smoothly run office.

Attends meetings and conferences relative to school office procedure.

Maintains up-to-date schedules on all building personnel.

Prepares various informational bulletins for distribution to parents.

Prepares work orders, requisition forms, etc., necessary for the school operation.

Prepares correspondence for signature of the Principal.

Keeps accurate records of all school accounts, makes deposits and writes checks to Redbook timelines, and prepares for submission monthly financial reports.

Maintain all office equipment, office phones, pay phone, intercom system and bell system, and request repair service and/or order supplies as needed.

Assists Principal with all administrative needs for SBDM council meeting preparation and committee meetings.

Performs other duties as assigned by the Principal.