What are the responsibilities and job description for the Education Administrative Assistant position at Elk Hill Farm Inc?

Job Description

Would you like to work for a non-profit organization where your contributions make a major impact on the lives of the children and families that we serve? Join a family of experienced mental health professionals and counselors dedicated to providing kids, and each other, the kindness, respect, and encouragement they need to succeed.

Elk Hill was honored as a 2024 Top Workplace USA. The Top Workplace USA winners are chosen based solely on employee feedback. Winners of the Top Workplaces USA are recognized for the great culture that exists at every level of the organization.

If you would like to work for a Top Workplace USA organization where the decisions YOU make can impact youth and families of Central Virginia, then Elk Hill Farm, Inc. is the place for you!

We are an organization that :

Is honored as a 2024 Top Workplace USA
Is a Top Workplace Meaningfulness Award recipient
Has talented, hardworking employees
Advocates for mental health issues
Offers competitive benefits, pay and pet insurance for full-time staff
Has a generous time-off and holiday package
Offers a 401(k) plan with 5% employer match for full-time staff
Tuition assistance
Elk Hill is celebrating 50 years of supporting youth and families across the Commonwealth of Virginia! Stability. Adaptability. Longevity.

PRIMARY FUNCTION of an Education Administrative Assistant :

To assist in the administrative functions of Elk Hill’s Educational Program including report preparation, intake, filing, and correspondence, training and responsible for the daily operation of the education program.

RESPONSIBILITIES of a Education Administrative Assistant :

Communicate with staff regarding computers, report writing, filing, etc.

Provide office support for the Head of School and staff

Prepare new employee training packets when needed

Maintain manuals (Student Handbook, Parent Manual, etc.)

Responsible for office equipment (copier, fax machine, printers, etc.) and serve as contact person for phone system and computers

Maintain an accurate database on all students (former and current) and maintain an accurate filing system

Answer appropriate correspondence and prepare reports and other necessary official business

Submit USDA reimbursement reports on a monthly basis

Maintain the office cash box

Supervise the scheduling of emergency doctor and dental appointments for students if necessary

Supervise the breaking down and filing of students records once they are discharged

Responsible for all incoming and outgoing mail

Train staff on phone system and office equipment

Keep staff updated of any system changes

Assist teachers with correspondence and reports; create user friendly templates and forms

Keep an inventory of supplies and keep the office supplied with the basic office supplies while staying within the budget

Perform other duties as requested by the Head of School

ASSIST HEAD OF SCHOOL WITH :

Filing

Typing correspondence

Taking notes

Scheduling appointments

Creating files on new students

PRIMARY EDUCATIONAL RESPONSIBILITIES :

Access educational needs of students and co-facilitate admissions process

Provide admission information to service providers

Provide quality assurance of record-keeping maintenance to ensure the student’s counseling and educational files are complete and correct

QUALIFICATIONS :

College degree preferred, high school diploma required

Experience in word processing and MSOffice; good typing skills

Pleasant with the ability to maintain on-going relationships with staff and the public

Appropriately licensed by the Virginia Department of Education, if needed

Diversity, Equity, and Inclusion (DEI) is at the forefront of what we do at Elk Hill, and we enforce respectful communication and cooperation between all. Elk Hill does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Note : Elk Hill reserves the right to change or reassign job duties or combine positions at any time.

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Education Administrative Assistant

What are the responsibilities and job description for the Education Administrative Assistant position at Elk Hill Farm Inc?

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