What are the responsibilities and job description for the Administrative Coordinator position at Henrico Education Foundation?
Are you interested in being part of a growing non-profit organization? Would you like to play an important role in giving students the opportunity to succeed? Join the Henrico Education Foundation!
We are looking for a detail-oriented Administrative Coordinator to support the 21st CLC Programs, performing the following duties and responsibilities:
Duties And Responsibilities
We are looking for a detail-oriented Administrative Coordinator to support the 21st CLC Programs, performing the following duties and responsibilities:
Duties And Responsibilities
- Manages the registration system to set up new 21st CLC programs, program dates, and registration windows
- Oversees the entire registration process for 21st CLC afterschool programs, including:
- The online registration process for HEF's 21st CCLC afterschool programs including managing rosters for student transportation (600 students) in conjunction with HCPS
- Collect and update all required student licensing documents based on the student's registration directly from parents
- Assist families as they navigate the registration process, including technology support and answers questions about the day-to-day operations of the Programs
- Correct and update errors in licensing documents such as registration, files, etc.
- Provide ongoing communication with families including when students may start the program, bus routing information and waitlist statuses
- Provide regular communication with Center Directors on newly enrolled and or withdrawn students
- Maintain student session attendance for all CLC Programs in Transact indicating their weekly session attendance.
- Maintains CLC Out of School Time staff training files in accordance with VDOE Licensing standards ensuring that the number of annual training hours exceeds the standards of childcare licensing.
- Issue required new hire training to new employees
- Track training certificate completion and follow up with employee and direct supervisor as necessary
- Track required training employee hours to meet annual licensing requirement for new employees and current employees
- Collect training documentation and hours from Center Directors
- For current employees, ensure supervisors are made aware of trainings approaching the expiration date are renewed before the expiration date
- Create appropriate documentation for staff files recording training attendance (roster, certificate, etc)
- Responds to all staff and parent inquiries and complaints in a timely manner
- Performs all other duties as assigned
- 2 years' administrative experience, registration/enrollment experience preferred
- Experience with licensed school-age program management preferred
- Proficient working with databases
- Billing/account management experience
- Customer service experience
- Strong communication skills are required, especially verbal communication skills
- Strong computer skills and knowledge of MS Word, PowerPoint and Outlook
- Must be a dependable team player
- Salary Range: $45-$50k
- Benefits include HCPS health and dental plans, retirement contribution and match, generous paid time off and holidays, mileage and phone stipend, and flexibility to support a healthy work-life balance.
- This is a full-time position located in our main office.
Salary : $45,000 - $50,000
