Human Resources Administrative Representative

JOB Summary: Process daily human resources function such as collecting data and compile reports; maintain personnel files; electronically archive all department documents; process employee status changes in HRIS; maintain and develop safety records and training procedures; otherwise complete department administrative and business details by performing the following duties:

Essential Duties and Responsibilities include the following. Duties may be added to, changed or deleted at the sole discretion of management:

• Must maintain confidentiality of all information received.
• Organize and maintain file system, and files correspondence and other records to reflect personnel actions and to provide information to payroll and other issues.
• Records and completes data entry for all employee information (PAN) such as personal data, address changes, compensation, promotions, transfers, performance reviews or evaluations, termination date and reasons, and employee statistics for government reporting.
• Enrolls and maintains MyPaychex enrollment for all employees.
• Organize and maintain file system, and files correspondence and other records to reflect personnel actions and to provide information to payroll and other issues.
• Compose and type routine correspondence including evaluation emails and letters of regret.
• Prepare outgoing mail and correspondence, including e-mail with attachments and faxes.
• Apply employee address, name, and phone number changes to appropriate areas.
• Process employee introductory and annual evaluations.
• Assists applicants in the application process and answer any inquires as needed.
• Make copies of correspondence or other printed materials.
• Scan documents as needed into Laserfiche archive system.
• File and maintain incident and exclusion reports for all properties and coordinate with HR Benefit Administrator as needed.
• Complete compliance reports for HR Manager.
• Assist in all HR events as needed.
• Maintain and update training and safety library.
• Assist employees with accessing HRIS.
• Maintain secondary job tracking log as needed.
• Respond to employment verification requests as needed for current and past employment.
• Maintains all aspects of the PTO plans for all employees in HRIS.
• Maintain safety records, trainings, and inspections.
• Assist in the development, implementation, and improvement of safety programs.
• Assists in payroll approval as needed.
• Carry out additional duties as assigned by the HR Manager.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information.

Attendance/Punctuality – Is consistently at work and on time.

Communication – Must have exceptional people skills. Able to communicate effectively with any customer and employees at all levels.

Customer Service - Manages difficult or emotional customer situations

Ethics – Treat people with respect; inspire the trust of others; work with integrity and ethically; uphold organizational values.

Interpersonal Skills - Maintains high level of confidentiality.

Motivation - Must be self-motivating and able to motivate employees at all levels to achieve the company’s long and short term goals.

Oral Communication-Listen and get clarification; Respond well to questions.

Organizational Support - Follows policies and procedures.

Problem Solving - Identifies and resolves problems in a timely manner.

Professionalism - Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness.

Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.

Teamwork – Contribute to building a positive team spirit; Support everyone’s effort to succeed.

Technical Skills -Shares expertise with others.

Written Communication - Writes clearly and informatively.

Supervisory Responsibilities

Assists department manager and supervisor in absence of the department manager.