Administrative Assistant

Position Purpose:

The Admin is responsible for all Administrative Assistant o be provided for Executive Director and Head Start Management Team.

Scope of Authority/Responsibility:

The Admin Assistant reports to the Executive Director of Head Start at the Grantee Office. The Admin Assistant is responsible to secure facilities documentation, and provide monitoring as needed in conjunction with management.

The Admin Assistant is expected to present a positive and professional image of the Consortium and the Head Start division, and to actively and effectively participate on committees and work teams as requested.

Essential Functions

• Provide direct assistance to the Executive Director and members of the Head Start Management Team with administrative support services that rely heavily on clerical, organization and interpersonal communication skills
• Demonstrates a strong commitment to personal ethical integrity
• Ability to identify special needs in human diversity and modify his/her clinical practice to accommodate or deal with these diversity needs.
• Understanding of boundaries of private information or management information that is not appropriate to share with line staff or the public
• Excellent clerical and organizational skills.
• Ability to manage complex projects.
• Excellent computer skills, example Microsoft programs such as Word, Excel and Outlook.
• Effective interpersonal skills and communication skills to facilitate communication internal to Head Start with HS Parents and with Community Partners.
• Understanding of how to access assistance as needed from the Executive Director
• Demonstrate ability to effectively communicate and instruct, utilizing appropriate technology and training tools and methods.
• Demonstrates ability to work with Community Parents and Staff.

Spanish speaking preferred

Please apply at www.headstartesj.com

Job Type: Full-time

Schedule:

• 8 hour shift

Work Location: In person