District Accountant

GENERAL SUMMARY, EDUCATION AND QUALIFICATIONS

Position is responsible for creating, analyzing and maintaining accurate financial and accounting records in support of the District’s goals for student learning; 

• Support Business Services through the ongoing review of accounting transactions, monitoring of cash position, providing accounting guidance to district staff, and preparation and submission of financial reports
• Bachelor’s degree in Business Administration with emphasis in accounting or finance preferred; CPA preferred
• Accounting experience required, demonstrate knowledge of and experience with accounting principles and practices; auditing experience desired

• Ability to interpret financial data and financial terminology, complete basic mathematic calculations

• Clear a state criminal record check and a child abuse check

ESSENTIAL FUNCTIONS, WITH FREQUENCIES: 

1. (C) Support Business Services by creating and maintaining a wide variety of financial and accounting records and reports; monitor cash positions, bank accounts and financial transactions, paying close attention to detail and deadlines; use a computer and various types of software and computer programs to maintain financial records; accurately maintain files in both electronic and paper formats; support the District’s financial directives.
2. (C) Safeguard the integrity of the District's financial/accounting system, including journal entries, receipts, expenditures, and financial period closings to assure ledgers remain in balance.  Work closely with state and federal agencies such as the Nebraska Department of Education, various Special Education (SPED) programs, and Medicaid; ensuring the District receives all approved reimbursements.
3. (C) Demonstrate professionalism at all times by serving as a role model to students and community, exercising good judgment, maintaining a high level of ethical behavior and confidentiality of information; effectively collaborating with others in a courteous and honest manner, conducting oneself according to the policies of the District and the Nebraska Board of Education.
4. (C) Regular, dependable in-person attendance on the job in order to maintain a student’s regular routines, foster student learning and build student relationships; the ability to perform the identified tasks and possess the identified knowledge, skills, and abilities to perform the identified work activities; the ability to perform the identified physical requirements.

Duties may vary, however, examples of typical performance responsibilities are listed below (not intended to be all-inclusive).  There may be other duties assigned to an Accountant by other members of District Administration as part of fulfilling goals that support student learning.

Performance Responsibilities:

• Analyze financial and accounting records

• Assist with report preparation for Board meetings, monthly publication of accounts payable claims, annual budgets, state, federal and other reporting, and periodic special projects 
• Assist the Chief Financial Officer in developing and implementing “best practice” accounting procedures, practices and documents; may train or assist in the training of new staff regarding accounting processes, practices and procedures
• Assist in coordination of pledged collateral with institutions holding District funds to assure all funds are fully secured at all times

• Use School ERP Pro, Google Mail, PowerSchool, Lunchtime, online banking software, NE Department of Education portal and other internal/external computer programs to enter data and maintain financial records, read and send email, create and maintain documents, and research transactions

• Ability to adapt to changing work priorities

• Demonstrate clear and effective communication skills in a variety of forms, including speaking, writing and listening

• Learn to operate new office technologies as they are developed and implemented

• Demonstrate positive attitude, school loyalty, cooperation, teamwork, and safety mindedness on the job 

• Receives direction from the Chief Financial Officer and assists other departments with duties and projects as necessary

Job Tasks

• Reconcile bank statements and investment accounts; make deposits; monitor, code and record funds due and received by District; void and/or issue a stop payment on accounts payable and payroll checks as needed 
• Coordinate the daily cash position for all funds within the District to assure all payments can be covered and available excess cash is invested until needed
• Administer the Nutrition Services program in coordination with Exec. Director of Business Support Services, including filing monthly reimbursement claims
• As needed, invoice outside entities for payments due the District, alert other departments of unpaid tuition or fees due the District, and initiate the collection of funds from bad checks written to the District
• Scan financial documents into School ERP Pro
• Set up and maintain neat, accurate and efficient electronic and/or manual filing systems for financial records, correspondence and other material

• Review expenditure and receipt entries within the accounting system for accuracy and as needed, prepare journal entries, and maintain supporting documentation 
• As needed, create new account codes and organizational keys in the accounting system to allow for proper reporting of receipts and expenditures
• Obtain and enter W-9 forms from all vendors
• Submit all independent contractors to Nebraska New Hire Reporting System and maintains records to assure any required child support or state tax levy is deducted from future payments to such individuals; respond to health insurance eligibility requests regarding such individuals 
• Use a computer for data entry, creating documents, communications, and maintaining files and records
• Create reports, spreadsheets, or other documents as needed for projects or as requested
• As needed, close and re-open purchase orders in the accounting software
• Assists the Chief Financial Officer with system fiscal year end and new year procedures
• Assists in preparation for the annual audit and respond to data requests from auditors
• Answer questions from staff and vendors regarding the status of payments or the processing of financial transactions
• Check voicemails daily, and return calls promptly
• Use electronic email as a primary source of sending and receiving District communication
• File unclaimed property reports with the State of NE
• File monthly grant reimbursement requests; assist Directors in assigning staff to grants
• File Medicaid reimbursement claims
• Receive, organize and code athletic pay vouchers before submitting to AP for processing

Marginal Duties:

• When a member of the accounting/payroll team is absent, additional duties, and/or overtime may be required in order to meet deadlines

Full Job Description